Salary: $22.13 Hourly
Location : Juneau, AK
Job Type: Seasonal
Job Number: 44838
Department: Administration
Division: Finance
Opening Date: 03/29/2024
Closing Date: 4/26/2024 5:00 PM Alaska
Division: Finance
Position Open To: Alaska Residents Only
Bargaining Unit: Confidential Unit
Range: 12
Job Description
This position is open to Alaskan Residents only.
Please check out the to determine if you qualify.
RECRUITMENT EXTENSION NOTICE
The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already applied, there is no need to reapply.
The Division of Finance is currently offering a hire incentive bonus of up to
$4,000.00 for newly hired Human Resource Technician (HRT 1-3) positions.
The incentive bonus will be paid in two equal installments, less mandatory deductions. Employees will be eligible for the first installment after successful completion of 90 days. Employees will be eligible for the second and final installment after the employee's successful completion of probation. To receive an incentive, employees are expected to agree to a two-year term of employment with the Division of Finance.
What you will be doing:
This is a seasonal position responsible for the timely and accurate processing of all personnel and payroll actions for the Emergency Firefighter (EFF) payroll program. The key responsibilities of this position include but are not limited to:

• Processing basic personnel actions, i.e. EFF appointments and separations; address changes;
• Auditing, certifying, and entering time and attendance;
• Answering routine technical questions. Interprets pay and overtime calculations.

Our organization, mission, and culture: Payroll Services provides assistance and advice to the operational and administrative staff of their assigned agencies regarding personnel/payroll processing. We foster a fun and productive work environment and value integrity, professionalism, empowerment, approachability, continuous learning, and accountability.

Our division has a worthwhile mission we all believe in. We share mutual respect with one another and our supervisors. Many of us enjoy friendships with our co-workers and professionally appreciate many more. We routinely gather together to share our success and accomplishments.

The diversity of Human Resource work provides ample opportunity for professional development. Whether you are looking to begin your HR career, further develop new HR skills, or begin your career with the State of Alaska, this could be the job for you!
The benefits of joining our team: This is a great opportunity for those individuals looking to expand their career in the human resources field with the State of Alaska. The incumbent will have the opportunity to gain valuable experience with the support for career advancement.
The working environment you can expect: We are located in the Michael J. Burns building, close to the Juneau/Douglas bridge; within walking distance to restaurants and grocery stores. This is a fast-paced work environment with duties changing daily based on the needs of payroll staff and the payroll cycle.
Who we are looking for:

• Experience using computers and knowledge of Excel, Word and Outlook software.
• Ability to work quickly and accurately on multiple tasks in a high demand work environment having short deadlines and constant interruptions.
• Ability to consistently maintain professional working relationships with a variety of personalities in a variety of circumstances.
• Excellent attention to detail and strong organizational skills.
• The ability to adapt quickly and thrive under pressure.

Minimum Qualifications
Graduation from high school or the equivalent and six months of advanced clerical experience.
Substitution:
Six months of postsecondary education (16 semester hours or 24 quarter hours from an accredited college or university equals six months) in any field may substitute for the specific experience.
Special Note:
High school graduation "equivalent" means one of the following: 1) a G.E.D (i.e. passing the General Educational Development test).; 2) completion of any basic adult education course of 480 class hours (16 weeks at 30 hours per week); 3) six months of work experience performing duties related to office or clerical support; 4) twelve months of work experience involving some routine tasks related to office or clerical support; 5) highest grade of school completed plus any kind of work experience that totals 12 years or more; or 6) acceptance for admission in full standing by an accredited college or university.
Additional Required Information

Please read the below information carefully. This applies to your application submission.
SUPPLEMENTAL QUESTIONS For your application to be evaluated, you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.
EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet in order to be considered for employment at this time.
WORK EXPERIENCE
Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employer's name, your job title, dates of employment, and whether the employment was full or part-time. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to

For applicant password assistance please visit:
Contact Information
For specific information in reference to the position, please contact the hiring manager:
Brittney Church, Payroll Services Manager Phone: 907-465-4426
Fax: 907-465-4825
Careers with the State of Alaska offer MANY benefits
The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)
Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)

The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.

• General Government
• Labor, Trades and Crafts
• Public Safety Employees Association
• Masters, Mates & Pilots

Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits

Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Eleven paid holidays a year

01

Describe your working knowledge and experience auditing payroll and personnel actions.
02

Describe your experience as it relates to professional correspondence and communication skills.
03

We are looking for someone with a strong work ethic, reliable attendance, and punctuality. How do you meet those skills and abilities?
04

Describe your experience working in a position that required strong time management skills with the ability to multi-task while working within a changing environment.
05

Describe your organizational techniques.
06

Which of the following best describes your proficiency with Microsoft Excel?

• I do not have enough skills to meet the definition of the Basic level below.
• BASIC: Create basic worksheets; create basic formulas; use basic functions; modify and format a worksheet; print workbooks.
• INTERMEDIATE: Use advanced formulas; organize tables and worksheets; create and modify charts; analyze data using Pivot tables; insert and modify graphic objects in a worksheet.
• ADVANCED: Create and edit macros; conditional formatting; apply data validation criteria; able to protect, share and merge files; trace cells and troubleshoot formula errors; use data list outline; consolidate data and link workbooks; export and import text files and XML data; import data from the Web and create Web queries; analyze data using trend lines, spark lines and scenarios.

07

Which of the following best describes your proficiency level with Microsoft Word? (To qualify for the Intermediate level, you must be able to perform the functions at the Basic level, to qualify for the Advanced level, you must also be able to perform the functions at the Basic and Intermediate levels.)

• I do not have enough skills to meet the definition of the Basic level below.
• BASIC: Create, save, preview and print a basic document; edit selected text; change font appearance; highlight test; format paragraphs with tabs, borders, shading and styles; page setup; use auto correct.
• INTERMEDIATE: Insert graphic objects and visual effects to a document; add tables to a document or convert tables to text; add watermarks, headers and footers; use the work lookup; customize tables and charts, modify pictures in a document.
• ADVANCED: Insert content using quick parts; control text flow; perform mail merge function; use macros for tasks; insert cover pages and table of contents; track changes and comments, insert bookmarks, footnotes and endnotes; add hyperlinks; cross-references and citations; link documents to excel worksheets; send document to PowerPoint; merge documents; redaction function; hide text; add digital signature, restrict access and use passwords; create, protect and automate forms.

08

How many years of experience do you have verifying, calculating, and auditing time and attendance?

• None
• Less than 6 months
• 6 months to 1 year
• 2 years plus
• 3 years plus
• 4 years plus
• 5 years plus

09

How many years of experience do you have in accounting with duties that include auditing and verifying data, and identifying and correcting errors to ensure accuracy?

• None
• Less than 6 months
• 6 months to 1 year
• 2 years plus
• 3 years plus
• 4 years plus
• 5 years plus

Required Question