4 Administrative Assistant 2 PCN 103136 Jobs in Palmer, AK
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Administrative Assistant 2 PCN 103136
$48k-60k (estimate)
Full Time | Public Administration
1 Month Ago
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State of Alaska is Hiring an Administrative Assistant 2 PCN 103136 Near Palmer, AK
Would you like to join our team as an administrative assistant with the Division of Agriculture in Palmer, which is close to the picturesque Chugach mountains? Then, this might be a perfect position for you. We are looking for a motivated individual who can multitask and work independently and has good customer service skills.
Mission and Culture
The Department of Natural Resources' mission is to develop, conserve, and maximize the use of Alaska's natural resources in a way that is consistent with the public interest. The mission of the Division of Agriculture is to promote and encourage the development of the agriculture industry in the State. This position’s focus will be to provide administrative support to the Agriculture Revolving Loan Fund program and support Agriculture’s Land’s program and assist in other administrative duties.
Core Responsibilities
- Front desk duties greeting customers and answering phones.
- Processing state purchasing card receipts and invoices, as well as other administrative duties as assigned.
- Booking and processing State travel.
- Agricultural Revolving Loan fund assistance, including processing, scanning, filing, and assisting as needed with proper disposition of loan paperwork. Assist with online public notices and Board of Agriculture meetings, including meeting minutes, agendas, and board packets.
- Land Disposal Program assistance with scanning and filing land documents and post-patent title work, including agricultural land subdivision, title upgrades, housing rights, and ag file consolidation and recording.
- Brand Program- Process applications and payments for the Brand program.
- Assist with the Grants section with payment processing and Alder program audit detail reports.
Benefits of Joining Our Team
Our team is a dynamic group of professionals passionate about supporting Alaska's agriculture and natural resources. The Division offers opportunities to gain experience and support many of the programs within Agriculture.
The Working Environment You Can Expect
This job is in the Palmer office at 1801 S. Margaret Drive, Suite 12, Palmer, located near the fairgrounds. With 14 other team members, the daily work environment will consist of administrative work supporting the Division of Agriculture’s programs.
The knowledge, skills, abilities, and competencies needed to be successful in this position include:
- Knowledge of administrative functions necessary to support a business.
- Ability to comprehend, interpret, and apply good judgment and take effective action.
- Ability to review and process program applications, as well as work with legal files and other related work assignments.
- Ability to establish and maintain cooperative working relationships with others and communicate effectively orally and in writing.
Minimum Qualifications
Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:
Examples of entry-level technical experience include:
OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:
Examples of entry-level technical experience include:
- Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
- Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
- Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
- Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
- Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
- Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
Additional Required Information
**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLYThis recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.
At the time of application,the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):
- Cover letter.
- A copy of your last two (2) performance appraisals (if you are a current or former State of Alaska employee) or two (2) letters of reference.
- A list of three (3) professional references, one of which should be a supervisor.
You can ONLY apply for this position through the Workplace Alaska website or a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.
Cover Letter
A cover letter is required for this position. The letter should explain how you meet the minimum qualifications for the position and highlight your knowledge, skills, abilities, and experience as they pertain to the responsibilities listed in the job description above. Your cover letter will be used to determine which applicants will advance to the interview phase of the recruitment.
Please attach the cover letter to your application before submitting it online. If you cannot attach it, fax or email it to the contact number provided below.
Education
If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not obtained a degree, please indicate the units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.
Special Instructions for Foreign Education
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
Work Experience
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.
Note: Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Bargaining Unit
If you are a current state employee, please mark the union you are a member of at the time of application. Do not complete this question if you are not a current state employee.
EEO Statement
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.
Contact Information
Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For assistance with your password, please visit the reset password page.
For specific information about this position, please get in touch with the hiring manager at the following:
Name: Alicia Holladay
Title: Administrative Officer
Phone: (907) 761-3870
Email: alicia.holladay@alaska.gov
Careers with the State of Alaska offer MANY benefits
The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)
Insurance Benefits
- Health insurance, which includes employer contributions toward medical/vision/dental
- The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
- AVTEC
- Confidential
- Correctional Officers
- Marine Engineers
- Mt. Edgecumbe Teachers
- Supervisory
- Unlicensed Vessel Personnel/Inland Boatman's Union
- Exempt employees (not covered by collective bargaining)
- The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
- General Government
- Labor, Trades and Crafts
- Public Safety Employees Association
- Masters, Mates & Pilots
- The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
- Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Optional Insurance Benefits
- Group-based insurance premiums for
- Term life (employee, spouse or qualified same sex partner, and dependents)
- Long-term and short-term disability
- Accidental Death and Dismemberment
- Long-term care (self and eligible family members)
- Supplemental Survivor Benefits
- Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
- Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
- Matching employer contribution into a defined contribution program (new employees)
- Employer contribution into a defined benefit or defined contribution program (current employees)
- Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
- Option to enroll in the Alaska Deferred Compensation Program
- Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See https://drb.alaska.gov/retiree/ for additional informationPaid Leave & Other Benefits
- Personal leave with an accrual rate increase based on time served
- Eleven paid holidays a year
Job Summary
JOB TYPE
Full Time
INDUSTRY
Public Administration
SALARY
$48k-60k (estimate)
POST DATE
03/28/2024
EXPIRATION DATE
04/09/2024
WEBSITE
alaska.gov
HEADQUARTERS
JUNEAU, AK
SIZE
3,000 - 7,500
FOUNDED
2017
CEO
MICHAEL DUNLEAVY
REVENUE
$5B - $10B
INDUSTRY
Public Administration
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About State of Alaska
Agriculture Division is an information technology and services company based out of 100 Main St # 200, Little Rock, Arkansas, United States.
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