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Administrative Assistant

State Fair Community College

Sedalia, MO | Full Time

$49k-61k (estimate)

1 Week Ago

Administrative Assistant

$49k-61k (estimate)

Full Time 1 Week Ago

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State Fair Community College is Hiring an Administrative Assistant Near Sedalia, MO

Duties Summary

Under limited supervision, the Museum Administrative Assistant conducts daily operations of the museum office, provides information to visitors, and contributes administrative support to professional staff. Performs other duties as assigned.

Distinguishing Characteristics

The position of Museum Administrative Assistant encompasses a range of exacting duties that support and enhance the operation of an active art museum. The individual reports to the director of the Daum Museum of Contemporary Art.

Examples of Essential Duties

General office management. Responsible for the oversight and smooth functioning of the museum’s administrative office. Coordinates budget, billing, and receivables. Maintains records concerning operations, correspondence, and attendance. Answers telephone, greets visitors, responds to public inquiries via the website, and facilitates tour requests. Responsible for the daily opening and closing of the museum, ordering supplies, and maintaining office equipment. It is a liaison between the museum and non-academic, non-advancement departments on campus, including the business office, human resources, information technology, and physical plant.

Grant writing support. Assists in gathering information for government, foundation, and academic grants. Records and maintains pertinent statistical information (e.g. attendance tallies and demographics). Assists with grant proposals, schedules, and implementation of follow-up reports and invoices.

Museum website and social media. Responsible for maintenance of and oversight of changes to the museum’s website. Responsible for creating content and posting on social media platforms.

Graphic design. Responsible for the oversight of advertisement scheduling, production, and placement for exhibitions and events. Responsible for facilitating the production of museum exhibition catalogs and other printed materials. Individual must be familiar with Photoshop and other computer design programs.

Program and event support. Provides administrative support for specified education projects (school programs, artist lectures, and workshops, etc.) helps with scheduling of docent activities. Coordinates special events, including members’ receptions, public openings, fundraisers, and other functions as they arise.

Exhibition and collection support. Assists with setup of exhibitions, management of collections, and coordinating delivery and shipping of artwork.

Physical Plant. Has knowledge of the museum’s security systems, sound systems, fire alarms, humidifiers, heating/AC, elevators, and sump pumps.

Minimum Qualifications

Knowledge of: Office management, records management, Microsoft Office, Adobe Creative Cloud, social media platforms, and computer information systems.

Ability to: Work as part of a team and communicate effectively. Have superior verbal, writing, and computer skills. Must be able to manage multiple, simultaneous projects and attend to detail. Requires periodic evening and weekend hours.

Education:Associate's degree in business management or office administration; experience can substitute for education.

Experience: Three years office support experience preferred.

Supplemental Information

Completed applications will include SFCC application, cover letter, resume and if applicable transcripts. Employment will require a criminal background check at College Expense. Preference is given to Missouri residents.

AA Statement: SFCC is an equal opportunity employer. It is the policy of State Fair Community College not to discriminate on the basis of race, color, religion, gender, sexual orientation, age, disability, ancestry, national origin, or veteran status in its educational programs, activities or employment as required by law in regard to admissions, awarding financial aid, access to courses and programs, and all student services as well as the recruitment, admission and retention of students.

As part of our enduring commitment to inclusive excellence on our campus, State Fair Community College, is a member of the Greater Missouri Higher Education Recruitment Consortium (HERC). HERC supports job seekers through the higher education job search process and it supports institutions in their efforts to create inclusive recruitment, hiring, and retention practices for staff and faculty.

EMPLOYEE BENEFITS FOR FY24

(July 1, 2023 through June 30, 2024)
Coverage is effective the first day of the month after beginning employment. For example, if you start on Feb. 1, your benefits will start March 1. All insurance premiums are monthly payments.
Medical insurance is paid 100% for the employee.
Cost per month to cover spouse, children, or family:

Base/Flex Buy-Up/PPO HSA
Employee $ 0.00 $ 112.00 $ 0.00*
Employee & Spouse 783.00 1025.00 689.00*
Employee & Child(ren) 588.00 801.00 520.00*
Family 1,371.00 1,588.00 1,113.00*

Base medical insurance is paid 100% for employee.

SFCC will contribute $107.00 monthly into your HSA plan if you elect the H.S.A. plan

.
Single dental insurance Option 1 is paid 100% for the employee. Additional charge of $3.53 per month for Option 2 election.
Cost per month to cover family: $51.41 for Plan 1 or $61.10 for Plan 2 coverage.
1. Life insurance is paid for the employee. It is equivalent to your annual salary rounded up to the next even thousand dollars, i.e., $24,432 will be rounded up to $25,000.
2. Additional life insurance is available to purchase for employee, spouse, and eligible children. Rate quotes are specific to age.
3. The cost for the basic additional life insurance plan is $1.58 per month for $10,000 spouse coverage and $2,500 dependent child coverage. This is a total monthly cost, regardless of the number of eligible dependents covered.
The retirement rate for the Public School Retirement System (PSRS) is 14.50% of gross and is matched 100% by the college. The college match goes in to a pool from which all retirees are paid. The only FICA withheld is Medicare. No Social Security is withheld.
The retirement rate for the Public Education Employee Retirement System (PEERS) is 6.86% of gross plus the monthly cost for employer provided medical and dental insurance coverage and is matched 100% by the college. The college match goes in to a pool from which all retirees are paid. Both Medicare and Social Security (FICA) are withheld.
Vision insurance coverage is paid by the employee. Current plan year runs from July 1, 2023 through June 30, 2024.
Cost per month is:
Employee $ 11.14
Employee & Spouse 18.78
Employee & Children 19.16
Full Family 30.30
AFLAC insurance is available and is paid by the employee through payroll deduction.
Medical, dental and vision insurance premiums can be deducted before taxes.
Vacation is accrued at the rate of:

4 hours per pay period from hire date through 5 years
5 hours per pay period from 6 years through 15 years
6 hours per pay period for 16 years or more
Cap is 160.00 hours

(Faculty are not eligible for vacation as time off is built into the annual contract.)
Sick leave is accrued at the rate of:

5 hours per pay period regardless of years of service
Cap is 1040 hours

Payroll is processed semi-monthly with a total of 24 pays per year. Hourly employees are paid one pay period in arrears. All full-time exempt employment offers are pending the SFCC Board of Trustees approval. The board of trustees generally meet once a month typically on the third Thursday of the month at 4:00 pm.

There is no waiting period for holiday, vacation, and sick time, however; the
employee must have supervisor approval prior to using sick or vacation accruals.
SFCC in partnership with Central Methodist University, offer counseling sessions on the SFCC campus at no cost. Contact HR for additional information regarding this benefit.
SFCC Tuition Waiver Scholarship: Regular full-time employees, spouse, and their qualified dependents receive a 100 percent scholarship tuition waiver (excluding books, fees, supplies) for all SFCC classes. The appropriate electronic tuition waiver scholarship application must be completed prior to each semester classes are attended.
Central Methodist University Tuition Waiver Scholarship: CMU offers a tuition waiver scholarship for undergraduate and graduate tuition charges for FT employees each term for online and on-ground courses held on the SFCC campus.
Spouse and dependent of FT SFCC employee may have undergraduate tuition charges (but not books, fees, or supplies) waived each term while attending CMU at SFCC.
Any spouse (but not dependent) of a FT SFCC employee shall have 50 percent of the graduate tuition charges (not books, fees, or supplies) waived each term while attending CMU at SFCC or online.
Employees and dependents/guests receive free admission to the majority of State Fair Community College’s theatrical events, musical shows, and sporting events by presenting their State Fair Community College photo ID.
Identity Theft covers credit reporting, personal credit scores, credit monitoring and identity restoration for employee coverage. Identity Theft is $4.98 per pay period for individual and $9.48 to add dependents under 18 years of age.
Employees may purchase LegalShield, which allows the ability to talk to an attorney on any matter without worrying about the high costs associated with legal counsel. LegalShield can be purchased for $7.48 per pay period for individual and $7.88 to add dependents.
Community Gardens at SFCC are available to SFCC employees at no charge. The garden plots are 20ft x 30ft, they are plowed and disked for you and water is provided free of charge. The gardens are typically available from March thru October.