Description

Title: Human Resources Manager

Status: Full-time (40 hours per week)/ Exempt (salary)

Reports to: Executive Director

The St. Vincent de Paul Society of Marin County (www.vinnies.org), a charitable, social services organization, is seeking a highly organized and self-motivated individual to join our passionate and committed team as our Human Resources Manager. The Human Resources Manager reports directly to the Executive Director and works closely with our organization’s leadership. The position is based in our downtown San Rafael office and is an opportunity to give back to our community in a meaningful way. The ideal candidate will be enthusiastic, organized, dependable, and have a passion for working in a team-oriented environment. 

Hunger, poverty and homelessness hurts everyone. SVdP’s mission is to work every day to help individuals and families with food, housing, and crisis assistance to restore dignity and a chance for a better life. We are affiliated with one of the oldest and most effective charitable organizations in the world, the Society of St. Vincent de Paul, a Catholic lay organization of nearly 700,000 people world-wide. If you are seeking work that is more than just a job, but the opportunity to give back to your community, then SVdP may be the place for you.

Job Description

The Human Resources Manager will design and implement strategies that align with SVdP’s mission and strategic plan in the following areas:

Recruitment

· Develops and implements recruitment and retention strategies to attract and retain talent. 

· Collaborates with department managers to understand skills and competencies required for openings.

· Manages recruitment lifecycle from start to finish, including drafting, posting, and monitoring openings on multiple platforms, communicating with applicants, scheduling interviews with appropriate team members, and drafting offer letters.

· Onboards new hires in multiple software programs; serves as point of contact for new-hire onboarding questions; trains new hires in timekeeping software and policies.

· Provides new hire orientation to SVdP office, culture, and mission; educates employees about benefits.

Benefits

· Maintains robust understanding of existing benefits, including health, dental, vision, employee assistance program (EAP), and 403(b) programs; educates employees and updates summaries of same.

· Identifies and implements improvements to benefits offered.

· Assists with benefit enrollment for new hires and annual Open Enrollment process, including employee education, distribution of materials, technical support in relevant software, fielding questions, etc.

· Manages changes to employee benefits during employment status changes.

· Acts as liaison with benefits broker and third-party benefits vendors. 

· Works with the 403(b) plan administrator to assist with employee education and enrollment.

Time, Attendance, and Payroll

· Monitors employee timecards for submission, approval, and possible errors. 

· Administers bi-weekly payroll processing using Paylocity platform.

· Works with managers to resolve time and attendance issues.

· Has ability to manually calculate shifts and exceptions; excellent attention to detail when doing so.

Compliance

· Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

· Oversees Workers’ Compensation claims; corresponds with adjusters, insurance representatives, outside counsel, and managers; ensures that accommodations are implemented properly.

· Proactively researches ways in which the agency can improve upon existing compliance practices; presents recommendations to senior leadership.

· Participates in and documents disciplinary meetings; educates managers regarding best practices.

· Oversees departure meetings; educates departing employees on benefits termination and continuation.

Culture and Retention

· Resolves employee questions and concerns in a timely and transparent manner.

· Administers leave requests from start to finish, including parental, family, and medical leaves; serves as a resource to employees for all HR-related questions while on leave.

· Researches and implements best practices around justice, equity, diversity, and inclusion; implements hiring practices and employee trainings that advance these goals.

· Strives to create an inclusive and rewarding work environment that allows employees to thrive both professionally and personally.

Compensation

Under California law, the St. Vincent de Paul Society is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The budgeted salary or hourly range that the Society reasonably expects to pay for this position is $80,000 - $92,700

Requirements

Qualifications and Competencies (we encourage all interested applicants to apply, regardless of whether you meet all of the listed qualifications):

· Minimum of two (2) years of work experience in general human resources, payroll, and benefits.

· HR certification (SHRM or HRCI) preferred but not required (professional development enrollment fees will be covered by SVDP for the right candidate). 

· Basic understanding of California and federal employment law, including wage and hour laws, leaves of absence, Workers’ Compensation claims, etc. 

· Exceptional oral and written communication skills.

· Professional and empathic demeanor; interacts with others in an attentive, compassionate, manner.

· Ability to act with integrity and absolute, strict confidentiality.

· Flexible, self-motivated, and detail-oriented with the ability to learn quickly and adapt to change.

· Strong organizational skills, including the ability to maintain files, schedules, reports, etc. 

· Advanced computer skills, including in Microsoft Word and Excel.

· Proficiency with human resource software, including Paylocity and/or Ease a plus but not required.