Description

SPL is a leading provider of compliance and testing services for Environmental, Energy, and other end markets. Through our ISO and NELAP certified labs, verifiable test methods, and nationally recognized scientists SPL is dedicated to ensuring accurate and defensible data to our clients and communities. By providing best-in-class laboratory, metrology, and data management services, as well as access to data in real-time, our customers are able to efficiently track and optimize their operations. At SPL, we are committed to meeting the needs of the Environmental and Energy sectors through our expansive network of laboratories and service centers. It is our mission to be your preferred partner, empowering our customers to lead the world toward a more transparent, fair, and sustainable future.

Job Summary:

The Administrative Assistant must be team oriented, proactive, and goal driven. This position is responsible for providing administrative support to the testing laboratory. Duties include general clerical, receptionist and project-based work. Work is performed under the general supervision of the Lab Manager/Office Manager.

Responsibilities:

• Review client reports for typographical errors;
• Ensure information per report agrees to chain of custody form;
• Responsible for work orders containing ASTM test procedures, all Center Point Energy, Chesapeake, Energy Transfer, and interlaboratory work;
• Log-in samples that come to lab for analysis;
• Prepare files for work orders and organize information in preparation of invoicing;
• Ensure all files have appropriate support (i.e. backup information);
• Create client invoices by work order and proof month-end client invoices;
• Submit reports and invoices to client by fax, mail, or electronic format;
• Initiate collection efforts on accounts past due 31 to 45 days;
• Assist clients with problems and questions;
• Answer telephones and transfer to appropriate staff member;
• Meet and greet clients and visitors;
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing;
• Sign for and distribute deliveries/packages;
• Project a professional company image through in-person and phone interaction;
• Other duties as assigned.

Requirements

• Minimum 1-year experience;
• Basic reading, writing, and arithmetic skills required;
• Knowledge of telephone protocol. Duties require professional verbal and written communication skills;
• Strong organizational skills;
• Ability to multi-task, prioritize, and perform efficiently under time constraints;
• Knowledge of Microsoft Windows, Outlook, Word, Excel, Adobe Acrobat, and the Internet.

Education:

High school diploma or GED.

Relocation:

This position is not eligible for relocation.

Travel Requirements:

This position does not require travel.

Work Schedule:

This position will work 8 hours, Monday-Friday in the Arlington, TX Lab. This position is subject to overtime availability to meet deadlines.

SPL does not offer sponsorship of employment-based nonimmigrant visa petitions for this role.

SPL is an equal opportunity employer committed to diversity in recruiting, hiring, developing, compensating and promoting applicants and employees. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation for employee's and applicant's disabilities or religious beliefs and practices.