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Performs a variety of complex secretarial, clerical and records maintenance duties as needed to expedite the delivery of services and programs provided through and coordinated by the need of the clients and public that we serve. Exemplifies the organizational values of Performance, Innovation and Excellence to the community that we serve. Computer knowledge includes excellent skills in Microsoft office, Google Suite, and Internet Use. Ability to learn new computer programs. Detail oriented with above average organizational skills, plans and prioritized to meet deadlines and excellent customer service skills; communicates clearly and effectively. This position is in-person from 8am to 5pm, Monday through Friday.

GENERAL PURPOSE

Performs a variety of complex secretarial, clerical and records maintenance duties as needed to expedite the delivery of services and programs provided through and coordinated by the mental health department. Performs routine reception and communication duties as needed to receive and direct incoming telephone calls and clients.

SUPERVISION RECEIVED:

Works under the direct supervision of the Executive Assistant.

SUPERVISION EXERCISED

None.

PERFORMANCE EXPECTATIONS

General and Reception Functions

Operates personal computer terminal to utilize various work and data processing programs as needed to process departmental records, technical and/or statistical reports, file information and general correspondence

May transcribe from dictation equipment

Maintains records, files, indexes and books according to established methods and procedures

Compiles and tabulates data for records and reports.

Receives telephone and personal callers; responds to routing and non-technical questions; directs specific and technical questions to appropriate staff member.

May perform as backup to other secretarial or clerical personnel related to computer operations, general office maintenance or other related functions.

Coordinates Scheduling, prepares agendas and takes minutes for meetings and for other committees as necessary

Prepares other correspondence

Provide secretarial support to Administration & Clinical Directors and Executive Team.

Other duties as assigned

MINIMUM QUALIFICATIONS

1. Education and Experience:

A. Graduation from high school, plus two (2) years of specialized training including computer operation and data entry;

AND

B. Four (4) years of responsible clerical and secretarial experience;

OR

C. An equivalent combination of education and experience.

2. Required Knowledge, Skills, and Abilities

A. Working knowledge of

General office maintenance and practices

Recording and filing procedures and methodologies

Operation of word processor terminal or typewriter

Operation of standard office equipment

Basic mathematics

English standards, rules and practices related to written correspondence

General writing, grammar, spelling, punctuation, etc

Basic public relations

B. Ability to:

Communicate effectively, verbally and in writing

Perform basic mathematical calculations

Operate standard office equipment

Develop effective working relationships with supervisors, fellow employees and the public

Work independently and manage work assignments in a high interpersonal contact environment

Demonstrate maturity necessary in dealing with sensitive and confidential material

C. Skilled in:

10 key by touch

Ability to establish priorities

Work independently and proceed with objectives without supervision

Handle and resolve recurring problems

3. Special Qualifications

A. Type 50 wpm

B. Be proficient in various computer programs

C. Valid Utah Drivers License

Job Type: Full-time

Pay: $15.66 - $17.37 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Saint George, UT 84770: Relocate before starting work (Required)

Work Location: In person