Description

The Administrative Assistant provides a full range of clerical and administrative support services, including: coordinate and arrange meetings, including space and audiovisual reservations, and preparation of meeting materials; maintain and update organizational contact lists; maintain filing systems, prepare correspondence and other program records, as requested; data entry, as requested; order and maintain supplies; prepare reports, as requested; may prepare request for payment to vendors, activity reports, travel requests, and travel claims; receive incoming business calls; travel to meetings and training sessions, as requested; take meeting notes and produce minutes.

Summary of Duties:
Maintain Clean, Welcoming Office Environment
Greet and Accommodate Visitors
Answer Main Phone Line and Route Calls/Take and Deliver Messages
Perform Data Entry, Photocopying and Scanning
Basic Clerical Duties Including Taking Memos, Filing, Organizing Documents
Schedule Conference Calls and Prepare Materials for Meetings
Handle Potentially Confidential Information
Help Plan Employee Events, Meetings and Special Projects

Qualifications

Experience: The ideal candidate will possess an Associate or higher, or have a minimum of three years of clerical office experience.

Mandatory Minimum: High School Diploma and 1 plus years experience in office/clerical field.

Knowledge: Must have computer skills and demonstrate aptitude of MS Word, Excel, and Power Point, and usage of general office equipment.

Skills: For this position, attendance and punctuality are imperative. In order for the organization to function, the administrative assistant, in completing receptionist duties, must be at his or her workstation during regular business hours or have a plan in place for times of absence so that visitors are greeted, and our main phone line is answered.

Must demonstrate exceptional computer skills, and oral and written communication skills; organizational skills with high levels of attention to detail, presentation skills; decision making and time management skills; excellent problem solving skills; ability to prioritize multiple projects; self-motivation skills; work effectively under pressure; ability to build positive work relationships, both internally and externally; ability to interact professionally with the public; must have the ability to maintain confidentiality.

Ability to carry out the following responsibilities:
Filing system development and protocol
General workplace professionalism including dress and communication
Work with little direct supervision
Ability to manipulate data in Excel (creation of files, pivot tables, functions, etc.)
Able to quickly learn new software programs