Skills for Rhode Island’s Future is recruiting candidates for Brown Surgical Associates. Please read more about Skills for Rhode Island’s Future at the end of this job description.
COMPANY NAME: Brown Surgical Associates
JOB TITLE: Administrative Assistant
LOCATION: Providence, RI
HOURS: 1st Shift
Functions as the administrative assistant to the Department of Surgery. Establishes and maintains related automated and manual documentation systems in support of program operation and development in accordance with hospital, university, accrediting and funding organization standards.
Works independently, receiving little detailed supervision and guidance. A thorough knowledge of Microsoft Office and the administrative routine of the Department of Surgery are fundamental to the position. Exhibits an understanding of the organization, its programs and procedures related to the operation of the office. Strong attention to detail and excellent interpersonal skills. Expert handling of department issues and confidentiality is mandatory.
Key Responsibilities:

• Interacts and provides administrative support to medical affiliated hospital faculty, department manager, students, residents, and the Department of Surgery
• Assists surgical education, faculty promotions and research activities by maintaining accurate and orderly files of all office correspondence including confidential and personal documents.
• Maintains appointment schedules, arranges for meetings and conferences.
• Coordinates travel accommodations as necessary including reimbursements.
• Assists with website maintenance.
• Assists with coordination of departmental events
• Takes shorthand and/or transcribes dictation of correspondence reports and memoranda.
• Performs a wide variety of typing duties such as composing correspondence (ex: meeting agenda, minutes and letters of recommendations) and preparing forms tables charts records statistical tables and schedules.
• Research fact finds and assembles initial materials and data for various projects as requested.
• Responsible for any other duties as may be assigned by the manager.

Successful candidates will have:

• Minimum of three years of experience providing administrative support
• Extremely high level of planning and organizational skills with a strong customer service orientation
• Experience working with web content management systems and digital project management platforms.
• Strong skills with standard business software applications (Microsoft Office, Google suite)
• Exhibited high-level of discretion, confidentiality, attention to detail and the ability to take initiative in problem solving.
• Close attention to detail as well as big picture
• The incumbent must possess diplomacy, sound judgment, and initiative.
• Exceptional oral, written, and interpersonal skills to work successfully with colleagues and represent Brown Surgical Associates with professionalism and capacity to successfully engage and support a diverse community of faculty, staff, students, and residents, among others.
• Ability to work independently and collaboratively to ensure effective management of all office functions.

HOW TO APPLY
For more information and a full job description, please visit Skills for Rhode Island’s Future website at www.skillsforri.com/jobs. Applicants interested in this position will be screened by Skills for Rhode Island’s Future and Brown Surgical Associates will make the final hiring decisions.
WHY APPLY THROUGH SKILLS FOR RHODE ISLAND’S FUTURE
Our mission is focused on supporting unemployed and underemployed job seekers. Our goal is to get you back to work. Skills for Rhode Island’s Future’s team will guide and provide you with support throughout the hiring process.
Skills for Rhode Island’s Future has agreements with employers to recruit talent like you, making us a resource to get the unemployed and underemployed job seeker back to work.
Skills for Rhode Island’s Future is recruiting candidates for Brown Surgical Associates. Please read more about Skills for Rhode Island’s Future at the end of this job description.
COMPANY NAME: Brown Surgical Associates
JOB TITLE: Administrative Assistant
LOCATION: Providence, RI
HOURS: 1st Shift
Functions as the administrative assistant to the Department of Surgery. Establishes and maintains related automated and manual documentation systems in support of program operation and development in accordance with hospital, university, accrediting and funding organization standards.
Works independently, receiving little detailed supervision and guidance. A thorough knowledge of Microsoft Office and the administrative routine of the Department of Surgery are fundamental to the position. Exhibits an understanding of the organization, its programs and procedures related to the operation of the office. Strong attention to detail and excellent interpersonal skills. Expert handling of department issues and confidentiality is mandatory.
Key Responsibilities:

• Interacts and provides administrative support to medical affiliated hospital faculty, department manager, students, residents, and the Department of Surgery
• Assists surgical education, faculty promotions and research activities by maintaining accurate and orderly files of all office correspondence including confidential and personal documents.
• Maintains appointment schedules, arranges for meetings and conferences.
• Coordinates travel accommodations as necessary including reimbursements.
• Assists with website maintenance.
• Assists with coordination of departmental events
• Takes shorthand and/or transcribes dictation of correspondence reports and memoranda.
• Performs a wide variety of typing duties such as composing correspondence (ex: meeting agenda, minutes and letters of recommendations) and preparing forms tables charts records statistical tables and schedules.
• Research fact finds and assembles initial materials and data for various projects as requested.
• Responsible for any other duties as may be assigned by the manager.

Successful candidates will have:

• Minimum of three years of experience providing administrative support
• Extremely high level of planning and organizational skills with a strong customer service orientation
• Experience working with web content management systems and digital project management platforms.
• Strong skills with standard business software applications (Microsoft Office, Google suite)
• Exhibited high-level of discretion, confidentiality, attention to detail and the ability to take initiative in problem solving.
• Close attention to detail as well as big picture
• The incumbent must possess diplomacy, sound judgment, and initiative.
• Exceptional oral, written, and interpersonal skills to work successfully with colleagues and represent Brown Surgical Associates with professionalism and capacity to successfully engage and support a diverse community of faculty, staff, students, and residents, among others.
• Ability to work independently and collaboratively to ensure effective management of all office functions.

HOW TO APPLY
For more information and a full job description, please visit Skills for Rhode Island’s Future website at www.skillsforri.com/jobs. Applicants interested in this position will be screened by Skills for Rhode Island’s Future and Brown Surgical Associates will make the final hiring decisions.
WHY APPLY THROUGH SKILLS FOR RHODE ISLAND’S FUTURE
Our mission is focused on supporting unemployed and underemployed job seekers. Our goal is to get you back to work. Skills for Rhode Island’s Future’s team will guide and provide you with support throughout the hiring process.
Skills for Rhode Island’s Future has agreements with employers to recruit talent like you, making us a resource to get the unemployed and underemployed job seeker back to work.