Sirius Staffing is seeking an Administrative Assistant position for a long-term contract with Pascagoula, MS.

Schedule: Four x (10-hour shifts)

Responsibilities

· Manage the entry of chemicals into ProSteward, Access database, and SDSs.

· Handle CHESM database entry and dashboard management.

· Collaborate with Learning and Development (L&D) on compliance training calendar, requirements, and documentation/records retention.

· Oversee the management of Sphera Essential Compliance Tasks.

· Assist with Process Map entries for Occupational Health (OH).

· Act as the System Administrator for the new RegScan system.

· Provide System Admin support for the new Electronic Permit to Work (ePTW) system.

· Update and post content to web pages as required.

· Manage boot vouchers for employees.

· Maintain contractor Health and Safety (H&S) contacts and information list.

· Assist in managing contact lists for communications and perform additional administrative duties during turnarounds.

· Serve as backup support for RI-001, Refinery Instruction Process.

· Act as the backup administrator for letters.

· Print necessary documents when needed, such as the IIR Matrix.

· Handle the ordering of lunches, supplies, and coffee.

· Work with the IT department to update HSE KR forms or create new forms.

· Serve as backup to Emergency Services admin during hurricane season.

· Coordinate logistics for new hire support and onboarding.

· Potentially lead a large-scale project: HSE O-Drive clean-up for the move to SharePoint.

Qualifications:

· High School diploma or equivalent.

· Minimum of 3 years of administrative experience.

· Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, Teams, and SharePoint.

· Strong written and verbal communication skills.

· Ability to build relationships and align priorities through effective interpersonal skills.

· Capable of producing high-quality work by anticipating deadlines and needs and following through to completion.

· Able to work well with minimal supervision and demonstrate initiative as a self-starter.

Preferred Qualifications:

· Associate degree

· Critical thinking, evaluation, and analytical skills

Sirius Technical Services Inc. is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.

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Job Types: Full-time, Temporary, Contract

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 3 years (Required)
• Microsoft Suites: 3 years (Required)

Ability to Relocate:

• Pascagoula, MS: Relocate before starting work (Required)

Work Location: In person