We are hiring for a full time Administrative Assistant / Weight Loss Coach to join our team here at St. Louis Weight Loss Secret. This position will be responsible for answering inquiries and provide information to the general public, customers, visitors, and other interested parties regarding activities conducted at our establishment and location of departments, offices, and employees within the organization. We are hiring for an in office position; hours include 9a - 5p. We are currently located at Prairie Village KS 66208. 

Education and Experience High School Diploma - or the equivalent (for example, GED) Post-Secondary Certificate - awarded for training completed after high school (for example, in agriculture or natural resources, computer services, personal or culinary services, engineering technologies, healthcare, construction trades, mechanic and repair technologies, or precision production) Some College Courses

Knowledge

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Administrative - Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.

English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Primary Job Duties

• Operate telephone to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
• Consistently checking missed calls and voicemails, reply to all calls as soon as possible
• Review the calendar accurately and consistently to plan for the day.
• Filling in needed spreadsheets throughout the day
• Ability to professionally answer the phone and use the provided script and schedule new client through the website.
• Greet clients as they walk in with a smile and welcoming tone.
• Confirm who the client is by name and make them feel welcome.
• Update “Lead Tracking” spreadsheet for the day before
• Update ‘Canceled Appointments” spreadsheet per day
• Maintain and update ‘Inventory/sales Tax Weekly Inventory” one a week
• Assisting in keeping an eye on locations care team emails
• Ability to make follow up Client Calls
• Keep track and communicate to office manager/lead when supplies are needed
• Reply to conversations that you are able to reply to or coordinate with the a health coach know.
• Assist clients who come in to purchase drops or supplement.
• When leaving for the day, making sure terminals are plugged in and music is off.
• Perform other duties as assigned.