49 Executive Administrative Assistant(Top Secret - HSV) Jobs in Huntsville, AL
SiloSmashers is Hiring an Executive Administrative Assistant(Top Secret - HSV) Near Huntsville, AL
SiloSmashers is seeking an experienced Executive Administrative assistant to support our federal law enforcement client.
The Administrative Support performs a variety of clerical and administrative duties that are necessary to run an organization efficiently.
Work Description:
- - Write a variety of technical articles, reports, brochures, and/or manuals for documentation for a wide range of uses.
- - Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials.
- - Review and modify correspondence for internal consistency and conformance.
- - Maintain and update the calendar of management within the assigned Units and/or Sections using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings, based on the manager's schedule and current issues.
- - Coordinate and support meetings and special events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds.
- - Schedule accommodations for meetings, record lunch requests for meetings with outside guests notify attendees, coordinate Video Teleconference - Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc.).
- - Obtain and deliver read ahead material for management's scheduled meetings and distribute to attendees.
- - Prepare travel requests; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits.
- - Maintain conference room reservation schedules for the purpose of coordinating meetings, visits, and appointments.
- - Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget.
- - Enter and maintain professional data.
- - Serve as records manager and maintain office files.
- - Collect, review, archive forms (such as leave requests, employee work schedules, and telework applications), and enter data into the timekeeping system for branch chief review.
- - Coordinate, define structure, and organize electronic materials, presentations and documents using databases, servers, and SharePoint sites.
- - Prepare property turn-ins
- - Prepare, review and process training requests, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature.
- - Gather and organize completed personnel documents and delivering completed document packages for personnel actions to include civilians, contractors, students, guest researchers, etc.
- - Respond to administrative queries and taskers by the established deadline. - - Keep accurate records of final disposition of each action and inform the respective action officer of results.
- - Receive and screen visitors and phone calls. Professionally answer office manager telephone line, take messages, and refer calls and visitors to appropriate staff.
- - Operate shared office equipment, to include copy machine, scanners, facsimile machine, computers, printers, and shredders, and as needed submit repair requests.
- - Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award, related to functions such as personnel accountability, security, and safety.
- - Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting. Make corrections and retypes as necessary.
- - Participate as a member of Integrated Product Teams (IPTs) or groups developing changes or improvements to administrative processes and procedures
- - Bachelor's degree from an accredited university or college with eight (8) year or more years of general office assistant experience. Educational requirement may be waived if the candidate has ten (10) or more years of experience.
- - Knowledge and/ experience using Microsoft Office Suite, specifically Power Point, Excel, and Word.
- - Ability to communicate orally and in writing.
- - Experience operating standard office equipment, to include telephones, copy machine, scanners, facsimile machine, computers, printers, and shredders.
Job Summary
Full Time
$58k-74k (estimate)
04/23/2024
05/11/2024
silosmashers.com
RESTON, VA
25 - 50
1992
ANGELA DRUMMOND
$5M - $10M
Business Services
Related Companies
About SiloSmashers
SiloSmashers is an industry leading strategy, management, and technology consulting firm, with depth of knowledge and expertise, and a proven methodology that enables customers to break down organizational silos, and increase communications and collaboration, to achieve Peak Performance and mission success. SiloSmashers provides a comprehensive set of strategy and technology consulting services focused on Project/Program Management, Performance Management, and IT Security, and supported by a proven methodology based on collaboration, strategic alignment and metrics. SiloSmashers has worked on ...a wide range of projects, for numerous government departments and agencies including; and the Departments of Homeland Security, Transportation, Health and Human Services, Treasury, Justice, and Interior; General Services Administration; and the Environmental Protection Agency.
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The following is the career advancement route for Executive Administrative Assistant(Top Secret - HSV) positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant(Top Secret - HSV), it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant(Top Secret - HSV). You can explore the career advancement for an Executive Administrative Assistant(Top Secret - HSV) below and select your interested title to get hiring information.
If you are interested in becoming an Executive Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Administrative Assistant job description and responsibilities
Executive assistants will prioritize and filter calls and emails, while also communicating on the behalf of the executives they support.
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Executive assistants need to be friendly and enthusiastic towards visitors and clients.
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The executive assistant must be dedicated to providing a high degree of support to the CEO at all times.
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Collaborate with leaders and other administrative professionals across the organization.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Administrative Assistant jobs
An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.
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Start with a good telecommunications system.
12/27/2021: Appleton, WI
Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).
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Become Focused and Committed to Deadlines.
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The executive administrative assistant position requires reliability and flexibility.
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Step 3: View the best colleges and universities for Executive Administrative Assistant.
