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Executive Administrative Assistant
SIGMATECH Aberdeen, MD
$75k-96k (estimate)
Full Time 2 Months Ago
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SIGMATECH is Hiring an Executive Administrative Assistant Near Aberdeen, MD

Job Description:

We are currently seeking an energetic individual as an Executive Administrative Assistant that is well organized, has strong communications skills (written and oral), and is willing to work on a military installation as a full-time employee in support of our Tactical Radios customer. A successful candidate will perform technical, specialized, complex and difficult office administrative work requiring the use of independent judgement. This position requires a candidate that is collaborative and present in their daily routine.

The Executive Administrative Assistant will be responsible for:

  • Performing a wide variety of administrative services including, but not limited to: calendar management, answering phones, coordinating and maintaining documentation involving travel, meetings and conferences.
  • Providing administrative support essential for the systems engineering and architecture development processes, including preparation, review, compliance monitoring, progress evaluation, schedule compliance, and technical assessments.
  • Maintain property book and other related duties as assigned.
  • Develop a variety of reports, monthly progress/status reports, memorandum creation and review IAW AR 25-50
  • Able to handle typical non-technical and technical office administrative tasks.
  • Working with DTS and ATAAPS.
  • Demonstrating the ability to type highly specialized technical reports rapidly and accurately.
  • Trained, or familiar with, the operation of computer terminals and/or work processing center equipment and experience with Microsoft Office (Word, Excel, Power Point, SharePoint etc.).
  • Monitoring and tracking obligations and expenditures for assigned contract tasks, schedules, ceilings, and reports.
  • Resolving billing/invoice discrepancies.
Experience and Skills:
  • Active Secret Clearance
  • Minimum 5 years' Administrative experience with at least 2 years working at the Executive level; 5 (five) years relevant military service can be substituted/utilized as related experience
  • Experience with reporting and invoice reconciliation
  • Experience reviewing, creating and updating documents IAW AR 25-50
  • Experience with DTS (Defense Travel System) and ATAAPS (Automated Time and Attendance and Production System)
  • Microsoft Office (Word, Excel, Power Point, SharePoint etc.) and ability to manage/deconflict/control multiple calendars simultaneously

Physical Requirements: This position is generally sedentary with an occasional medium exertion level. Walking/Ability to traverse up to five (5) flights of stairs and occasional long distances. Elevators are available on-site.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran
From: Sigmatech, Inc.

Job Summary

JOB TYPE

Full Time

SALARY

$75k-96k (estimate)

POST DATE

03/07/2024

EXPIRATION DATE

07/03/2024

WEBSITE

e-sigmatech.com

SIZE

<25

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The job skills required for Executive Administrative Assistant include Administrative Support, Microsoft Office, Communication Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Executive Administrative Assistant positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant. You can explore the career advancement for an Executive Administrative Assistant below and select your interested title to get hiring information.

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If you are interested in becoming an Executive Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Administrative Assistant for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Executive Administrative Assistant job description and responsibilities

Executive assistants will prioritize and filter calls and emails, while also communicating on the behalf of the executives they support.

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Executive assistants need to be friendly and enthusiastic towards visitors and clients.

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The executive assistant must be dedicated to providing a high degree of support to the CEO at all times.

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Collaborate with leaders and other administrative professionals across the organization.

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Manage a complex schedule and successfully work with administrative staff for senior executives at external organizations.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Executive Administrative Assistant jobs

An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.

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Start with a good telecommunications system.

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Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).

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Become Focused and Committed to Deadlines.

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The executive administrative assistant position requires reliability and flexibility.

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Step 3: View the best colleges and universities for Executive Administrative Assistant.

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