What we offer

• Excellent health benefits plan, which includes medical, vision and dental options
• 401(k) with company match
• Company profit sharing plan
• Generous paid time-off and paid holidays
• Paid parental leave
• Company-paid mental health benefit through Headspace
• 2 free on-site fitness rooms
• Employee Assistance Program
• Employee Resource Groups
• Personal and professional development program

Job Summary

The Administrative Assistant will provide a variety of administrative tasks supporting members of the Senior Leadership Team and the Administration department.

The Administrative Assistant’s responsibilities include coordinating special events, preparing expense reports, and assisting with calendar management.

The candidate should be well-organized and have excellent time management skills. Outstanding communication skills and keen attention to detail are also vital qualifications to the role.

Additionally, due to sensitivity of information received, the ability to keep and handle confidential information is required.

You will

• Expense and account reconciliation
• Prepare and submit expense reports
• Prepare and route check requests
• Review / reconcile monthly expenses
• Schedule management assistance
• Assist the Executive Assistant to the CEO with calendar prioritization and scheduling (virtual and in-person)
• Assist in arranging Senior Leadership Team events such as dinners, golf outings and team events
• Communicate with the Senior Leadership Team to keep them well informed and on schedule
• Coordinates and manages special events
• Scheduling dates and sending invitations
• Providing logistical support, ordering supplies and materials
• Catering
• Consistently plans ahead, manages time effectively, coordinates project information and materials for easy accessibility and delegates responsibilities when appropriate
• Partner as needed to jointly manage initiatives, projects and meetings involving the Senior Leadership Team and Committee / Board-level activities
• Works with or provides confidential and sensitive information and exercises discretion concerning its dissemination
• General administrative and clerical tasks
• Assist with the preparation and dissemination of executive communications, reviewing and editing correspondence, presentations and videos
• Answer, screen, and route calls appropriately
• Maintain and update company-wide organizational charts for Senior Leadership Team
• Prepare reports, memos, letters, and transcribe notes
• Maintain an organized filing system of paper and electronic documents
• Monitor inventory and order office and meeting supplies
• Receive deliveries; sort and distribute incoming mail
• Prepare and coordinate documents for signatures as needed

Additional Responsibilities

• Travel coordination / manage travel Itineraries
• Arrange travel (airfare / lodging / transportation) including preparation of detailed itineraries
• Coordinate travel and accommodations for visitor / guests
• Special projects and duties as assigned
• Convention assistance
• Personal / professional development

You have

• Five years of administrative experience is required
• Commitment to excellence - perform duties at the highest level possible on a consistent basis
• Develop and sustain a level of professionalism among staff and clientele
• Friendly and professional demeanor
• Sound judgement and decision-making abilities
• Must demonstrate solution-oriented approach
• Advanced organization skills and attention to detail
• Highest level of integrity to manage confidential information
• Proven ability to thrive in a fast-paced environment, with high tolerance for ambiguity and complexity
• Advanced proficiency in Microsoft Office products and other relevant software.
• Excellent verbal and written communication skills
• Willingness to learn and acquire new skills; Committed to continuous improvement.
• Ability to work independently
• Associates Degree Preferred

Working Conditions

• This position functions in a fast-paced, high pressure corporate office environment with adherence to SERVPRO® operating guidelines and standards.
• This position requires most of the workday being spent sitting (or standing) at a desk. During certain times of year, there may be a need to lift boxes weighing up to 25 pounds.
• Standard working hours based on a minimum 40-hour Monday Friday work week however some work on weekends may be required to complete assigned tasks and projects on schedule.

About SERVPRO

For more than 50 years, SERVPRO® has been a trusted leader in fire and water cleanup and restoration services, mold mitigation, construction, biohazard and pathogen remediation throughout the United States and Canada.

Our 2,200 individually owned and operated franchises are supported by our dedicated headquarters team. We strive to cultivate a professional community that respects and celebrates the things that make us unique, the things we share, and the collaborative spirit we bring to the work we pursue together.

SERVPRO is an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, gender, sexual orientation, national origin, veteran or disability status.

Last updated : 2024-04-27