· Assists the Executive Director in managing the activities of the headquarters;

· Directs certain service contractors;

· Maintains all membership and conference/convention/rally records;

· Communicates with Membership regarding upcoming programs and events; and,

· Organizes operational details of the financial and corporate records and bank accounts.

Job Accountabilities:

1. Oversee daily operations of the office;

2. Manage files pertaining to legal records, tax records, leases and confidential corporate records and files;

3. Provide membership statistics, profiles, and special membership reports as required – ensuring that officer information is up to date within our system;

4. Assist the Executive Director in the maintenance of the employee insurance benefit programs (this would include health, life, disability, and retirement programs);

5. Annual Conference responsibilities;

a. Update and maintain all registration records and accounts:

b. Supervise the onsite activities of the registration committee: and

c. Preparation of registration packets, badges, and Delegate material

6. Assist with special projects and assume responsibility for specific projects, as required;

7. Monitor all bookkeeping functions;

8. Communicate with the building management for any problems arising from cleanliness, comfort, safety, or security of leased office space; and,

9. Responsible for maintenance of all office hardware and equipment.

Qualifications:

· Demonstrates good communication skills;

· Maintains corporate confidentiality;

· Good working knowledge of computers and management information systems;

· Demonstrates good resourceful and effective organizational skills, and pays close attention to details;

· Bachelor’s degree or equivalent experience with a membership-based association preferred; and

· Knowledge of the Catholic Church preferable.

Relationships:

· Responsible to the Executive Director for the duties and responsibilities listed above and for other duties that the Executive Director may assign from time to time; and,

· Communicates as required with the Serra International and National Council Boards.

Job Type: Full-time

Pay: $67,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Experience level:

• 5 years

Shift:

• Day shift

Weekly day range:

• Monday to Friday

Ability to Relocate:

• Chicago, IL 60606: Relocate before starting work (Required)

Work Location: In person