Position Description

Are you looking for an exciting, full-time position to support our U.S. Navy Autonomous Maritime Systems programs? We have a need for an Autonomous Maritime Systems Administrative Assistant to work within our Panama City, FL office location.

This position would have opportunity for upward mobility within a growing team of professionals supporting contracts for the Naval Surface Warfare Center, Panama City Division (NSWC PCD) and the Naval Oceanographic Office (NAVOCEANO). Under limited supervision, this position will provide routine clerical and administrative support to senior personnel, managers, technical customers and/or projects according to well established procedures. Also assembles and analyzes complex information or data and develops reports. This mid-level position has great potential for career growth in growing team within a key market space in the local Defense Contracting Industry.

In this role, you will:

• Must have the capability to effectively communicate as a cohesive member of a fast-paced team to keep up with urgent requirements.
• Maintains a front desk to greet customers, subcontractors, and vendors while monitoring a current visitor log. Will work under the Facility Security Officer (FSO) to ensure all visitors are screened and compliant per security protocols.
• Coordinates projects and logistical details to ensure smooth operation of a department, field location or specific project.
• Assists senior personnel in sorting inventorying and distributing inbound equipment and materials to local customers. 
• Processes receiving documentation for equipment and materials using Government forms such as DD1149 or DD250.
• Drafts correspondence and prepares presentations, sets up meetings and travel arrangements.
• Prepares paperwork and forms and develops new forms and procedures as appropriate.
• Verifies paid invoices against purchase orders and cost summary sheets and monitors departmental spending against budget. Assists in budget preparation.
• Maintains records, information, data, and statistic on department activities and may monitor project schedules for management.
• Receives, processes, and maintains documents such as time records, travel, invoices and purchase orders.
• Responsible for preparing weekly and monthly reports involving research and data collection to align with contract deliverables.
• Adheres to administrative procedures and makes recommendations to improve efficiency.
• Advises managers and staff on proper procedures and policies.
• Performs additional duties and responsibilities as assigned by upper management.

Qualifications

To be successful in this role, you must have:

• Associate's Degree in a related discipline, or the equivalent combination of education, training, or work experience and at least 5 years related experience supporting DoD programs within the contracting industry.
  • Education and work experience may be adjusted for highly specialized knowledge or uniquely applicable experience.
• Eligibility to obtain a security clearance is required (post employment)
• Proficiency in word processing skills and proficiency in Microsoft applications.
• Excellent grammar, punctuation, spelling and proofreading skills.

Company Overview

Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco’s 9,000 employees strive to make an impact every day across 100 sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters.

To review Serco benefits please visit: https://www.serco.com/na/careers/benefits-of-choosing-serco. If you require an accommodation with the application process please email: careers@serco-na.com or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.

Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice.

Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email Agencies@serco-na.com.

Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.