Specific Responsibilities in This Position:

Essential Job Duties:

• Receives, tracks and processes all Educational Funds (0101), auto requisitions/purchase orders/payments
• Receives, tracks and process/maintain various open purchase orders for Operations and ESSER III Funds
• Handle transfers, claim/docket adjustments and appropriations efficiently
• Process docket reports
• Process pre-run and docket checks
• Perform manual account allocation postings between schools for some specific expenses
• Upload each check run from Accounts Payable, Payroll, and Insurance to the bank for security measures
• Address Positive Pay alerts promptly and ensure compliance with bank requirements
• Balance Monthly Accounts Payable Bank Statement
• Generate 1099’s forms at the end of each year for all schools and administration building, by merging/cleaning up duplicates/correcting to ensure accuracy before sending to vendors.
• Provide mentorship and guidance to new Bookkeepers to ensure a smooth transition and understanding of procedures
• Assist bookkeepers and office mangers with any difficulties encountered in financial operations
• General office procedures
• Provide mentorship and guidance to new Bookkeepers to ensure a smooth transition and understanding of procedures
• Upload monthly bank statements from bank and send to the appropriate School City of Hammond
• Double check monthly bank statements when turned in from schools
• Upload Monthly in Gateway – Bank statement, Outstanding Check List, Schedule of Balances, Reconcile report for each school.
• End of Year Report from Schools. – Cleaned up reports for the previous school year per school.
• Upload Report in Gateway per school.
• Cover for a bookkeeper in the case of absence, and school needs a receipt/check issued
• Audit schools’ financials to ensure accuracy
• Provide backup to colleagues as needed to meet deadlines
• Other duties as assigned

Specific Skills and Knowledge for this position:

• Experience with data entry
• Experience as a bookkeeper
• Experience Excel, Pivot, Microsoft Publisher, and Google
• Knowledge, skills, and abilities to perform mathematical computations
• Create Excel spreadsheets with formulas
• Ability to work with minimal supervision strong initiative to investigate discrepancies
• High degree of accuracy, attention to detail and ability to handle confidential information

Qualifications and Education Requirements:

Education training and experience required. High School Diploma or equivalent required. Bilingual abilities would be considered an asset.

Personal Attributes Desired:

• Dependability
• Confidentiality
• Professionalism
• Ability to work independently
• Patient and sensitive to students of all races, backgrounds, and degrees of ability
• Ability to communicate and serve a diverse population
• Demonstrate excellent communication skills – oral and written
• Ability to organize, prioritize, and multi-task
• Accepts constructive criticism with a cheerful outlook
• Ability to meet assigned deadlines
• Punctual and displays good attendance
• Neat in appearance

Itis the policy of the School City of Hammond not to discriminate on the basis of race, color, religion, sex, national origin, age, or disability in its programs or employment policies as required by the Indiana Civil Rights Act (I.C. 22-9.1), Title VI and VII (Civil Rights Act of 1964),the Equal Pay Act of 1973, Title IX (Educational Amendments), and Section 504 (Rehabilitation Act of 1973).