Accounts Payable Specialist

Section I. General Overview & Reporting:

The Accounts Payable Specialist is responsible for electronically processing vendor invoices, employee expense reports, issuing checks and ACH payments, reconciling vendor statements, etc. and assisting with other accounting tasks/projects. This position reports to the Controller.

Section II. Duties & Areas of Responsibility:

The primary duties of the Accounts Payable Specialist consist of, but are not limited to, the following:

1. Accounts Payable Activities
   • Accurately code, enter and process vendor invoices into the ERP system (Epicor P21) according to company procedures
   • Match/verify quantities and prices to purchase orders and receiving documents
   • Establish strong professional relationships with purchasers to quickly resolve issues or discrepancies
   • Maintain an electronic A/P filing system, including supplier documents, invoices, etc.
   • Set up new vendors in the ERP system (P21)
   • Upkeep with chart of accounts definitions, discrepancies, and make recommendations for new or consolidation of accounts
   • Upload positive pay information to banks
   • Partner with various departments to resolve any complex issues
   • Ensure appropriate approvals for payment, reconcile vendor statements & resolve discrepancies
   • Review, enter and process personnel expense reports per company guidelines
   • Enter and run manual payroll checks for payroll corrections as requested per HR
   • Process commission related payments to external sales personnel
   • Maintain positive & professional relationships both internally & externally
   • Manage A/P aging and routinely communicate cash needs
   • Manage and issue 1099's annually
   • Advise management of any concerns or issues regarding any outstanding payables
   • Investigate old checks on outstanding check list
   • Support month end and year end timelines

1. General Accounting Activities
   • Support year end audits
   • Aid in accounting month end close support
   • Develop and maintain written work instructions
   • Identify process improvements and recommend changes to management
   • Other duties, as assigned

Section III: Necessary Skills and Attributes:

• Excellent interpersonal, and collaborative skills
• Strong attention to detail, accuracy & organization when completing routine tasks
• Microsoft Office skills (Excel heavy)
• Excellent conflict management and resolution abilities
• Solid written and verbal communication skills
• 2 years accounts payable experience required
• Professional demeanor
• Excellent reliability/dependability
• Ability to work well both independently, and in team settings
• Willingness to assist wherever needed
• ERP experience (P21 helpful)

Section IV: Physical Requirements:

• Visual acuity required to read computer screens, written documents, invoices, checks, etc.
• Must be able to work sitting, standing, stooping, bending, and in squatting position
• Ability to speak and talk on the phone
• Must be able to lift up to 20 pounds
• Manual dexterity required for computer work, to handle materials, supplies, etc.

Note: The statements herein are intended to describe the general nature & levels of the work performed by employees, but are not a complete list of responsibilities, duties, & skills required of personnel so classified. Furthermore, they do not establish a contract for employment & are subject to change at the discretion of the employer.