Job Description

We are seeking a highly organized and detail-oriented individual to join our team as an HR & Office Operations Assistant. The ideal candidate will provide administrative support to HR and leadership of the Firm and contribute to the efficient operation of our Firm while gaining valuable experience in HR and Operations.

Responsibilities

• Schedule and coordinate appointments, meetings, and events.
• Draft, proofread, and edit emails, reports, and other documents as needed.
• Provide reception coverage as needed.
• Handle incoming calls, emails, and correspondence as needed.
• Arrange and prepare materials for meetings and presentations.
• Collaborate with other team members to ensure timely completion of projects.
• Provide administrative support to Human Resources and support the facility operations team in the day-to-day office operation.
• Provide administrative assistance to Firm management, including document preparation and file management.
• Support internal training efforts with respect to scheduling, coordinating, and recording training courses.
• Provide support for recruiting efforts.
• Handle sensitive information with discretion and maintain confidentiality.
• Manage confidential documents and data in a secure manner.

Qualifications

• High school diploma or equivalent.
• Minimum (1) year administrative assistant or equivalent experience preferably in a legal, banking, or large corporate environment.
• Skilled in the use of mail, phone, email, digital reprographics, and mail equipment.
• Proficiency in Microsoft Office suite and other relevant software.
• Good written and verbal communication skills, including professional telephone and email etiquette.
• Strong organization, time management, and attention to detail is required.
• Must be able to meet deadlines and complete all projects in a timely manner.
• Ability to handle sensitive and/or confidential documents and information.
• Good problem-solving skills, with the ability and understanding of when to escalate a problem to supervisor(s).
• Must work well in a team environment.
• Ability to work in a fast-paced environment.
• Must be self-motivated with a positive, can-do attitude and strong customer service skills.
• Excellent attendance and punctuality.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person