Job ID: 2407119

Location: WASHINGTON, DC, US

Date Posted: 2024-05-18

Category: Program Management

Subcategory: Project Analyst

Schedule: Full-time

Shift: Day Job

Travel: No

Minimum Clearance Required: None

Clearance Level Must Be Able to Obtain: Public Trust

Potential for Remote Work: No

Description

The Project Specialist will work for the Advanced Air Mobility Integration Office (AMIO), supporting a small team of civil servants through administrative tasks and technical subject matter expertise in the areas of aeronautics, advanced air mobility, and systems engineering.

The Aeronautics Research Mission Directorate follows a hybrid telework/on site work approach. Project Coordinators are specifically required to live in the DC metropolitan area in order to be present at NASA Headquarters when meetings are held in-person. This position is in Washington, D.C.

Job Description:

• Leveraging AAM technical expertise to support longer term AMIO activities such as supporting development of an AAM automation roadmap and facilitation of and modeling for the NASA/FAA Research Transition Teams (RTT) focusing on architecting and automation.
• Ensure upcoming support between AMIO, the AETC Portfolio Office and potential future collaborations is deconflicted.
• Host, provide inputs to, and ensure AMIO bi-weekly and Quarterly Integration Meeting (QIM) materials are updated for each meeting and archived.
• Track and coordinate AMIO needed approvals of press releases and potential partnerships reviews in NASA’s Partnership Agreement Maker (PAM) system.
• Leveraging knowledge of AMIO activities, draft weekly ARMD highlights submission.
• Lead the development of the remaining AMIO governing documentation such as the AMIO Change Management and Schedule Tracking Plan and Partnership Strategy and ensure the already completed documentation remains current. Approximately 10 plans in total.
• Maintain configuration management of AMIO documents, meeting slides, and briefings and process external release requests using NF 1676.
• Assist AMIO in responding to ARMD actions including those around records management, organization charts.
• Coordinate obtaining standards development memberships for SAE and ASTM including maintaining rosters of current members, submitting membership forms for new members and verifying that membership invoices are paid.
• Track upcoming AMIO outreach events and ensure logistics for events are completed within deadlines. Including processing presentations through the NASA Export Control process.
• Coordination of meeting scheduling and invitations, documenting meeting proceedings, reserving conference rooms and visit requests.
• Coordinate scheduling and preparation meetings for recurring events such as the AMIO Off-sites, AMIO bi-weekly meeting, QIM, monthly meeting with the Office of the Associate Administrator, meetings with the Program Directors and Aeronautics Research Directors.
• Manage the configuration of Teams document archives including current graphics products, external briefings, AAM related programmatic briefings.

Qualifications

Required Education:

• Bachelors and three (3) years or more of related experience; Masters and one year of related experience

Required Experience:

• Bachelor’s Degree and 2 years’ experience and have a basic understanding of program and project management.
• Shall possess demonstrated competencies in Microsoft Office Suite and Microsoft SharePoint, and general teleconferencing and web conferencing support activities.
• To work in teams collaboratively and coordinate work presence and assignments
• On-site at NASA Headquarters when required, to ensure collaboration, facilitate communication, and build teams.
• To work in an office environment daily, lift office parcels such as boxes of paper and media.
• To travel up to 3 times a year in support of leadership initiatives, or to attend conferences that will enhance outreach and understanding.

Clearance:

• Must be a U.S. Citizen with the ability to obtain a Public Trust Clearance.