123 Program Specialist Jobs in Washington, DC
US National Nuclear Security Administration is Hiring a Program Specialist Near Washington, DC
Duties
As a Program Specialist, you will:
- Plan and execute essential meetings, conferences, seminars, demonstrations, symposia, tours, and formal visits for senior NNSA leadership. Analyze and interpret requirements, secure essential data from sponsoring segment as available. Coordinate requests made by segments of other agencies. Prepare and coordinate agenda and itineraries.
- Has the primary responsibility involving planning, coordinating, and delivering events. Coordinate and execute conferences and special events as requested by senior NNSA officials. Plan agenda, coordinate room requirement and setup, determine special requirements and supervise setup of the facility. Ensure smooth execution of all planned events.
- Aid the relevant community on all aspects of protocol.
- Maintain close liaison with DOE and NNSA elements, foreign embassies and/or other agencies concerned to effect proper coordination of visits by dignitaries and to obtain pertinent recognitions, equivalent U.S. rank, pronunciation of names, correct conversational forms of and address, and any special desires of visitors, etc. Greet all VIPs to make them feel welcome and respected, making every effort to minimize any opportunities for embarrassment or offense.
- Arrange for linguists, as required, for foreign visitors. Monitor the entire visit and makes on-the spot changes without interruption or inconvenience to the visitor.
- Validate propriety of social events and use of funds for visiting VIP's.
- Review office procedures and make recommendations to execute standard administrative procedures more efficiently.
Requirements
Conditions of Employment
- You must be a United States Citizen.
- This employer participates in the e-Verify program.
- Males must abide by Selective Service registration requirements.
- Compliance with Homeland Security Presidential Directive (HSPD-12) governing personal identity which will require that you provide two forms of identification.
- A one year probationary period may be required.
- Subject to Random Drug Testing.
- Must pass a pre-employment drug test.
- Favorable suitability determination required.
- Must be able to obtain/maintain a Q level Security Clearance.
- Some work is performed outside of normal business hours to complete the mission.
Qualifications
SPECIALIZED EXPERIENCE REQUIREMENTS
A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the next lower NNSA Demonstration Project pay band or GS grade level in the Federal service, i.e., NQ-02 or GS-12. Specialized experience for this position is defined as: (MUST 3 OF THE 4 SPECIALIZED EXPERIENCES) 1) Utilize office automation systems and various software packages (incl. MS Teams, MS Office Suite, Adobe Suite, Video Teleconferencing etc.); 2) Perform a variety of clerical and administrative tasks such as maintaining office files, preparing briefing products, files, and other information resources on both unclassified and classified networks; 3) Coordinate travel arrangements for senior level officials, and 4) Utilize discretion and knowledge of executive level protocol and procedures.
Examples of Specialized Experience:
1. Planning and executing essential meetings, conferences, seminars, demonstrations, symposia, tours, and formal visits for senior leadership. Analyzing and interpreting requirements, securing essential data from sponsoring segment as available. Preparing and coordinating agenda and itineraries.
2. Formalizing plans and confirming that all details and arrangements are made for accommodation of guests. Securing the services for the facilities, enlisting the cooperation of personnel, and providing services for the unexpected arrival of dignitaries.
3. Maintaining close liaison with organizational elements, foreign embassies and/or other agencies concerned to effect proper coordination of visits by dignitaries and to obtain pertinent recognitions, equivalent U.S. rank, pronunciation of names, correct conversational forms of and address, and any special desires of visitors, etc.
4. Coordinating and executing conferences and special events as requested by senior officials. Ensuring smooth execution of all planned events.
"Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section. If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better.
Education
THERE IS NO EDUCATION REQUIREMENT OR SUBSTITION AT THIS GRADE LEVEL.
Additional information
- The U.S. Department of Energy fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.
- Veterans and persons with disabilities are encouraged to apply. For more information, please visit the links at the bottom of this page or visit the FedsHireVets website.
- If you believe that you are eligible for the Interagency Career Transition Assistance Program (ICTAP), please visit the OPM ICTAP/CTAP website for more information. In order to be considered under the ICTAP program, your application must score within the pre-established "well qualified" category as stated in the Qualifications section.
- More than one selection may be made from this vacancy announcement.
- Some positions may require completion of a probationary period of up to 1 (one) year.
- Many positions require successful completion of a background investigation.
- All males born after December 31,1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register. If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.
- A Recruitment/Relocation Incentive may be authorized for a highly qualified applicant in accordance with Agency policy.
Reasonable Accommodation Policy: Click HERE.
Veterans Information: Click HERE.
Telework: Click HERE.
Selective Service Registration: Click HERE.
Information about the NNSA Demonstration project can be found by clicking HERE.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
The Department of Energy uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualifications necessary for this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.
Your application will be rated by our application system using the Category Rating procedure. A quality review will then be conducted by the HR Office and/or Subject Matter Expert (SME). Your application is rated based on the extent and quality of your experience, education (if applicable to the job), and training described in your online resume/questionnaire as related to the duties of this position. The quality categories are usually defined as "Best Qualified", "Well Qualified" and "Qualified". Veterans Preference eligible candidates will be listed at the top of whichever category your score places you in. CP/CPS veterans are placed at the top of the highest category for all positions except professional and scientific positions at GS-9 and higher.
Your application and resume shall demonstrate that you possess the following Competencies. Do not provide a separate narrative written statement. Rather, you must describe in your application how your past work experience demonstrates that you possess the Competencies identified below. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application.
- Administration and Management
- Decision Making
- Customer Service
- Influencing/Negotiating
- Written Communication
You must meet all qualifications and eligibility requirements by the closing date ( 04/15/2024) of this announcement.
If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified'.
To preview the application questionnaire, click the link below.
https://apply.usastaffing.gov/ViewQuestionnaire/12367326
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
To apply for this position, you MUSTprovide a complete application package which includes:
ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.
- Your resume shall list all work experience (paid and unpaid); you must list the full name and address of each employer.
- For all types of work experience, you shall indicate the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
- For paid work experience, you shall indicate your starting salary for each position and the highest salary you earned (if different).
- Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
- You may list all incentive awards on your resume.
- For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
- Cover Letter, optional, expressing additional information not covered in your resume.
- Transcripts, if specific educational requirements are indicated in this job announcement. Unofficial transcripts or any report listing institution, course title, credits earned (semester or quarter hour) and final grade is acceptable. It is your responsibility to provide adequate proof that you meet the educational requirements.
Veterans: DD-214 Member Copy 4 showing type of discharge/character of service; current active duty members- certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter. For more information visit the USAJOBS Help Center & OPM CHCOC website for VOW information.
Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable(e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.) For more information see the OPM Guide to Career Transition.
Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.How to Apply
Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section. A complete application package must be submitted by 11:59 PM (EST) on the announcement closing date to receive consideration.
The application process is as follows:- You must have a login.gov account to sign into USAJOBS: https://www.usajobs.gov/Help/how-to/account/.
- To begin the application process in USAJOBS, click the Apply Online button.
- Answer the questions presented in the application and attach all required and supporting documentation.
- You must click the Submit Application button prior to 11:59 pm (ET) on the announcement closing date.
You may update your application, including supporting documentation, at any time during the announcement open period by returning to your USAJOBS account, select Update Application: https://my.usajobs.gov/Account/Login. This option will no longer be available once the announcement has closed.
To verify the status of your application, during and after the announcement open period, log into your USAJOBS account; applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each application status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
If you need help with login.gov or USAJOBS (e.g., account access, Resume Builder) visit the USAJOBS Help Center: https://www.usajobs.gov/Help/
If you experience difficulty applying on USAJOBS, after clicking the Apply Online button, or you are experiencing a significant hardship hindering your ability to apply online, the Agency Contact listed in the announcement can assist you during normal business hours. If you receive any system error messages, take screenshots if possible, to aid technical support.
https://apply.usastaffing.gov/ViewQuestionnaire/12367326Agency contact information
Deborah Shells
Email
deborah.shells@nnsa.doe.gov
Address
National Nuclear Security Administration
24600 20th St SE
Kirtland AFB, NM 87117-5507
USNext steps
Once your online application is submitted you will receive a confirmation notification by email. The status of your application will be updated in USAJOBS as it is evaluated.
You can check the status by logging into USAJOBS. You may also sign up to receive automatic emails anytime the status of your application changes by logging into your USAJobs Account and editing the Notification Settings.
You will be contacted directly if an interview is required.Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
To apply for this position, you MUSTprovide a complete application package which includes:
ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.
- Your resume shall list all work experience (paid and unpaid); you must list the full name and address of each employer.
- For all types of work experience, you shall indicate the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
- For paid work experience, you shall indicate your starting salary for each position and the highest salary you earned (if different).
- Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
- You may list all incentive awards on your resume.
- For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
- Cover Letter, optional, expressing additional information not covered in your resume.
- Transcripts, if specific educational requirements are indicated in this job announcement. Unofficial transcripts or any report listing institution, course title, credits earned (semester or quarter hour) and final grade is acceptable. It is your responsibility to provide adequate proof that you meet the educational requirements.
Veterans: DD-214 Member Copy 4 showing type of discharge/character of service; current active duty members- certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter. For more information visit the USAJOBS Help Center & OPM CHCOC website for VOW information.
Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable(e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.) For more information see the OPM Guide to Career Transition.Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
This job is open to
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a "surplus" or "displaced" employee.
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
This position is open to all United States Citizens
Job Summary
Full Time
$83k-105k (estimate)
04/02/2024
06/01/2024
The job skills required for Program Specialist include Planning, Negotiating, Written Communication, Customer Service, Decision Making, etc. Having related job skills and expertise will give you an advantage when applying to be a Program Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Program Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Program Specialist positions, which can be used as a reference in future career path planning. As a Program Specialist, it can be promoted into senior positions as a Leadership Development & Planning Analyst III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Program Specialist. You can explore the career advancement for a Program Specialist below and select your interested title to get hiring information.
If you are interested in becoming a Program Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Program Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Program Specialist job description and responsibilities
During the product development process, the program specialist will know the right time to strategically bring together the marketing, sales, and product teams to discuss the best way to handle the launch.
01/21/2022: Rochester, NY
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Program specialists also perform demonstrations for customers, staff, and other stakeholders and help develop business contracts.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Program Specialist jobs
Confer with staff of employee assistance program regarding progress and evaluation of current programs proposals for developing new programs.
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Proper product documentation and reporting.
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01/16/2022: Chattanooga, TN
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