Description

R.P. Adams was founded in 1937. Over our 80 year history, we have become known as a high quality manufacturer of heat exchange and liquid filtration equipment. We operate a 60,000 square foot plant in Buffalo, NY. One hundred percent of our design and manufacturing processes are handled in this facility. As a result we are able to deliver unmatched quality while operating with agility, solving our customers’ engineering problems and meeting aggressive timetables. The unique combination of products we manufacture and our in-house process are singular among our competitors.

OVERALL PURPOSE OF THE JOB

Assists department, performing any combination of clerical and/or accounting duties requiring general knowledge and application of various work methods and procedures.

ESSENTIAL FUNCTIONS

· Operates various office machines, opens and routes incoming mail/email, answers correspondence, and prepares outgoing mail.

· Greets Customers, Vendors and Visitors

· Answers telephones, conveys messages, and runs errands

· Orders and Maintains Office Supplies

· Assists Accounting with AR Credit Checks and Collections.

· Receives money/checks from customers and mails to lockbox/bank

· Maintain and update A/R Customer Files

· Assists Accounting with AP Invoice Vouchering

· Clarifies any questionable AP invoice items, prices, quantities or receiving issues.

· Maintain and update A/P Vendor files

· Sorts and files records for Sales, Purchasing, Engineering and Accounting

· Prepares envelopes or packages for mailing for Sales, Engineering, and Accounting etc. 

· Manage Cleaning Service

OTHER DUTIES 

· Maintain confidentiality

· Performs all other duties as required

QUALIFICATIONS

EDUCATION/EXPERIENCE AND/OR TRAINING

· High School diploma required

· 1-3 years of experience preferred