Research Program Administrator
7803BR
VP for Research
NanoPower Research Labs
Detailed Job Description

• Proposal development:
  • Create budgets for proposals with effort planning; and edit and conduct final review of proposal narratives, and related documents; Coordinate with Sponsored Research Services (SRS) to submit project proposals and associated documents to sponsors; when awarded, to comply with the terms and conditions of specific sponsored programs and RIT research policies and procedures
• Manage on-going, high-volume extensive portfolio of projects for the PIs, including extensive individual grant financial analysis, capacity planning, technical review, and real-time financial forecasting for long term project planning and project closeout;
  • Perform account reconciliation and process journal entries necessary to accurately depict grant spending and appropriately budgeted expenses; Responsible for maintaining budgets and all aspects of finance pertaining to grants and projects
• Coordinate with Sponsored Programs Accounting (SPA) to monitor grant spending for all sponsored research, maintain records in compliance with institutional and sponsor policies exclusive to each separate award; this includes maintaining compliance forms for Technology Control Plans, Non-Disclosure Agreements and other legal forms
• Supervise research team members on the technical/progress reporting as well provide detailed financial reporting, and communicate sponsor programmatic requirements; and participate in sponsor or conference meetings
• Manage the research group personnel and develop appropriate group policies for sponsored projects; including hiring, appraisals, travel reimbursements; track Post-doc and research scientist EAF and payroll distributions and vacation requests;
  • Review and approve student employee hours, process GRA stipends; create summer salary worksheet for PIs with multiple sources, obtain proper approvals and enter.
• Manage competitive and complex procurement (equipment, materials, services and fabricated equipment); complete purchase orders and monitor receiving and payment; Coordinate and manage all consultant contracts and subcontracts;
• Order, receive and reconcile via p-card for all PIs, NPRL and MOCVD supplies and equipment, ~$20K monthly** Must be able to pass Chemical Safety Training/ Certification for ordering and be able to handle Chemicals appropriately and responsibly.
• Responsible for human resources to process related faculty, and staff HR and payroll paperwork; Hiring of research scientists and post-docs; student employment for all co-ops and student workers; graduate research assistants stipends
• Create annual financial reports for research lab, enterprise center and recharge center
• Plan meetings, agendas and hospitality for sponsor visits and group presentations
• Manage customers for recharge and enterprise centers; includes quotes, project scheduling, and invoicing. Run programs for reconciliation with accounts receivable
• Maintain wafer/ source inventory and use records for MOCVD recharge center; prepare for annual federal rate review with sponsored programs accounting.
• Other duties as requested

Department/College Description
Minimum Qualifications
Education/Experience:

• Associates degree or equivalent experience
• Person should have a minimum of 3-5 years prior experience in an administrative position, preferably in an academic or research environment.

Skills:

• Must be able to work independently and exercise good judgment.
• Strong reading, writing, computing, and interpersonal communication skills are required.
• Must have expertise with Microsoft Office and have ability to learn RIT systems quickly
• Must be able to manage multiple tasks;
• Have strong reasoning skills;
• Possess an astute understanding of the nature of higher education;
• Be able to articulate capabilities of RIT to granting agencies;
• Possess initiative, foresight, and diplomacy.

Professional Area:
Employment Category: Parttime
Staff Job Function: Wage Band: 116H
How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
The direct link to this posting can be found here: https://sjobs.brassring.com/
Additional Details
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the "Great Colleges to Work For." RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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