As the Office Manager/Receptionist for a private equity firm, your role is pivotal in ensuring the smooth operation of daily activities. You'll be the first point of contact for clients, investors, and guests, welcoming them warmly and directing them appropriately. Beyond greeting visitors, you'll manage administrative tasks such as scheduling appointments, coordinating meetings, handling correspondence, and maintaining office supplies.

Additionally, you will assist with planning company outings, organize travel arrangements, and provide general support to the team to ensure the office functions efficiently. Your versatility and attention to detail contribute significantly to the professional image and operational effectiveness of the firm.

Responsibilities

• Greeting and welcoming visitors courteously and professionally.
• Managing incoming and outgoing mail, packages, and deliveries.
• Maintaining an organized and friendly reception area.
• Maintaining a stocked kitchen for the team.
• Coordinating office lunches, events, meetings, and conferences.
• Ordering office supplies and managing inventory levels.
• Manage all contracts associated with office equipment (Water machine, printer, plant watering).
• Assisting with travel arrangements and accommodation for staff and clients as necessary.
• Supporting HR functions such as onboarding new employees (ordering equipment, setting up security badges, apparel distribution, etc.).
• Assisting with expenses in Concur for the firm.
• Assist with data entry on an as-needed basis for the investment team.
• Handling sensitive and confidential information with discretion and professionalism.
• Troubleshooting basic IT issues and coordinating with the IT department for resolutions.
• Assisting with administrative tasks such as data entry, filing, and document preparation.

Ideal Experience

• 3-4 years of proven experience as an office manager, receptionist, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication skills, both verbal and written.
• Strong organizational and multitasking abilities.
• A keen eye for detail and accuracy in work.
• Ability to work independently with minimal supervision.
• Friendly and professional demeanor with a customer-focused approach.
• Familiarity with basic office equipment such as printers, copiers, and fax machines.
• Knowledge of office protocols and procedures.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.