The Administrative Assistant is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts.

Essential Functions

➢ Transcribe monthly meeting minutes.

➢ Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.

➢ Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.

➢ Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.

➢ Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.

➢ Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.).

➢ Manage digital district files (set up new ones, maintain existing ones).

➢ Interact and assist clients and District staff with administrative needs.

➢ Non-essential duties include other job-related duties as assigned.

Education

Required - High School diploma or GED.

Experience

Required - minimum of two (2) years office work experience.

Preferred - property management experience preferred.

Job Knowledge

➢ Knowledge and application of Microsoft Word, Outlook and Excel is required.

➢ Knowledge of Community Development Districts desired.

Job Skills

➢ Ability to work independently in a fast-paced environment.

➢ Ability to coordinate/manage multiple projects at the same time.

➢ Ability to interact and communicate effectively with colleagues and clients at all professional levels.

➢ Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.

➢ Demonstrates a commitment to the company’s philosophy of high quality, professionalism, and organizational culture.

Supervisory Responsibilities

N/A

Work Environment

Professional office environment.

Physical Demands

Physical demands are essentially those of sedentary work.