Salary: $25.14 - $35.26 Hourly
Location : Faribault, MN
Job Type: Full-Time
Job Number: 2024-043
Department: Community Corrections
Opening Date: 05/20/2024
Closing Date: Continuous
Job Summary

**FIRST REVIEW OF APPLICATIONS JUNE 6TH
The Administrative Assistant provides high level administrative support activities to the Community Corrections Department. This position serves as the user administrator for multiple computer systems and databases. The Administrative Assistant processes financial invoices and payments, manages deposits received, processes Revenue Recapture claims, maintains record retention processes, serves as a liaison for IT and maintenance issues, compiles financial and statistical data for departmental reports, serves as the assistant TAC for BCA processes, and reports meeting minutes for the Community Corrections Advisory Board and Rice County Community and Justice Council.
Examples of Duties

• Serves as the IT liaison and a department contact for computer applications, databases, and record management/retention.
• Provides administrative support for the department and multiple program areas which includes data entry and analysis.
• Prepares a wide variety of statistical and financial reports and conducts data analysis for management.
• Processes invoices and deposits for payment of departmental expenses.
• Processes payments, completes billing invoices, and files Revenue Recapture claims.
• Monitors and maintains the departments randomized testing schedule for clients of the department.
• Serves as the assistant BCA TAC for the department.
• Performs other duties as necessary.

Qualifications

MINIMUM REQUIREMENTS: The job requires two years of post-secondary education in business administration or related field and one to three years of increasingly responsible clerical experience, preferably public sector experience, or equivalent. Must successfully pass a finger-print based criminal history check and maintain annual certification through the BCA.

PREFERRED REQUIREMENTS: Advance level experience with Excel, Word, Adobe Pro. Experience with BCA and Portals, E-filing, IFS, Revenue Recapture and CSTS preferred.
Supplemental Information
HIRING RANGE / UNION: $25.14 - $26.34 per hour / GU - Grade 8
HOURS: Normal working hours are Monday thru Friday, 8:00am - 4:30pm. Position is fulltime, 40 hours per week
Rice County offers a complete benefit package including medical, dental, life insurance, pension, holiday, vacation, sick leave and long-term disability insurance.
County employees are eligible for the Public Service Student Loan Forgiveness (PSLF) program.
01

Answers to the Supplemental Questions must be supported by the "Education," "Work Experience" or "Skills" section of the job application. Be certain that the choices you make correspond to the information you have provided on your application. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during a hiring interview.By completing this supplemental evaluation you are attesting that the information you have provided is accurate. Any information you provide may be reviewed by the hiring manager. Any misstatements or falsification of information may eliminate you from consideration or may result in dismissal.

• I acknowledge I have read and understand the above information.
• I do not agree to the above information.

02

Do you have a valid driver's license?

• Yes
• No

03

Do you have two years of post-secondary education in business, accounting, computers, communication, business law or related field and two or more years of increasingly responsible clerical experience?

• Yes
• No

04

IF YOU ANSWERED NO to the above questions please explain in detail how your combined education and experience is equivalent to meet this requirement. IF YOU ANSWERED YES to the above question please list "NA".
05

Which best represents your level of education by the date of the job closing?

• High School Diploma or GED
• Certificate/Diploma in Clerical/Business Administration/Accounting or related field.
• Associate Degree in Secretarial/Business Administration/Accounting or related field.
• Bachelor's Degree or higher in Business Administration/Accounting or related
• None of the above

06

Describe your proficiency in speaking and understanding any or all of the below listed languages.

• I do not speak or understand Spanish/Somali/Sign Language.
• I speak and understand (any or all) Spanish/Somali/Sign Language if the conversation is slow and simple.
• I speak and understand (any or all) Spanish/Somali/Sign Language sufficiently well to answer general, multi-part questions.
• I speak and understand (any or all) Spanish/Somali/Sign Language fluently and can communicate on most general knowledge subjects with accuracy and precision.

07

Which best describes your level of proficiency with Microsoft Word and Excel?

• Beginner (ex: create basic spreadsheets and formulas)
• Intermediate (ex: create/manage multiple spreadsheets, create formulas using functions)
• Advanced (ex: create/edit macros, create PivotTable and PivotChart)
• No experience

08

Please explain how you acquired the skills and abilities to use Microsoft Word and Excel and examples of your daily job tasks using Excel. If no experience list NA.
09

How many years of administrative support experience will your application verify (i.e., running statistical or financial reports, developing forms and documents, managing data bases, maintaining files and records, organization of office operations and equipment, etc.)?

• None
• Less than 1 year
• 1 - 3 years
• 4 - 5 years
• 6 years or more

10

Do you have experience working in a criminal justice agency? (i.e. Probation, Courts, Criminal Attorney's Office, Law Enforcement, prison/jail, victim services.)

• Yes
• No

11

Provide the name of the firm or agency and a short description of job duties to support your response to question # 14. If not applicable list NA.
12

How would you rank your level of expertise with the Court Services Tracking System (CSTS)?

• No experience
• Somewhat familiar with CSTS
• Experienced user of CSTS
• System Administrator

13

Describe in detail where you gained CSTS experience, over what time period and tasks completed within CSTS. If not applicable list NA.
14

What responsibilities have your previous positions included? (select all that apply)

• Use of Microsoft Word and Adobe Pro to develop forms
• Organizing meetings, developing agenda, and taking minutes
• Using BCA criminal history and Portals applications
• Entering and maintaining Revenue Recapture claims
• Reading and interpreting criminal justice and court records (CCH/MGA/MnCIS)
• Entering expenses and tracking line item accounting
• Using a SQL database for statistical queries and creating ad hoc reports
• Creating complex Excel spreadsheets including external data connections, linked sheets/tables, embedded objects, charts, tables and graphs.
• Working with the state e-file system
• Working in and compiling data from the IFS system
• None of the above

15

Briefly explain experience for which you claimed points in #14
16

Do you have experience working as an administrative assistant for a department level executive or high ranking government official?

• Yes
• No

17

Please identify the employer, department or agency and the title of your direct supervisor to support your response to question # 19. If not applicable list NA.
Required Question