Rhoda Goldman Plaza is a high-end assisted living and memory care community, built on a foundation of not-for-profit values and Jewish principles. The Organization is proud of creating a comfortable and stimulating environment for residents, through chef-prepared cuisine, cultural activities, and programs.

Summary of Position:

Responsible for scheduling and coordinating meetings for the Executive Director and providing back-up administrative support to the administrative office. Acts as receptionist for administrative office and is first point of contact for residents, visitors, and staff. Prepares and organizes files for Administration per the request of administration staff. Acts as main contact for office supplies and office equipment maintenance and repairs. Supports activities department and other marketing projects.

Responsibilities:

• Maintains inventory, organization, office supplies; orders and distributes supplies.
• Acts as a receptionist to residents, providing general information, scheduling appointments with administrators and taking notes.
• Acts as a receptionist to staff, providing general information, scheduling appointments with administrators and taking notes.
• Assists staff managing the Paycom App, providing badges as requested, and other administrative tasks directed by Human Resources department.
• Assists administrators with filing and special administrative tasks.
• Arranges and coordinates shared calendar scheduling and room set-ups for all administrative.
• Assists in maintaining resident and staff data basis.
• Performs other duties or projects as assigned.

Qualifications:

• (Required) Minimum 2 years’ experience in office management or front desk supervisory positions.
• (Required) Excellent computer skills: MS Word, Outlook, Excel (basics); Publisher; Acrobat Reader.
• (Required) Ability to learn new systems;
• (required): Multitasking and attention to detail;
• (Required) Excellent written and verbal communications skills, including business correspondence and professional etiquette in person, via email and on telephone.
• (Required) Ability to handle confidential information.
• (Required) Expert at exercising tact, good judgment and diplomacy with staff and residents.
• (Preferred) Equipment skills: RICOH copier, HP laser printer, fax, multi-line phone system.

Pre-employment Screening and Legal Requirements:

• Physical exam and a Tuberculosis Screening, resulting in a negative TB diagnosis.
• Fingerprint-based criminal background check and clearance to work in the facility.
• Must read, understand and sign the Report of Suspected Physical Abuse of a Dependent Elder.

Work Environment:

May be exposed to the following:
*

• : entrance area, offices, court-yards, equipment and common spaces;
• Interruptions.
• Resident behavior that could include aggressive actions related to memory loss and other medical conditions.

Job Type: Full-time

Pay: $27.00 - $31.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience level:

• 2 years
• 3 years
• 4 years

Medical specialties:

• Home Health

Schedule:

• 5x8
• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Senior Facility: 1 year (Preferred)
• Office Manager: 2 years (Preferred)
• Front Desk Supervisory: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• San Francisco, CA 94115 (Required)

Work Location: In person