Job Description:

Administrative Office Management:

High Level:

COVID compliance, preparedness for the premises

Purchases and Supplies for Office upkeep

General Office Management and Housekeeping

Details:

• Conference room Management
• Breakroom Management
• Keys Management
• Employee Access Cards/Fobs
• Attending to the Lobby
• Receiving and forwarding Calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist with office layout planning
• Manage office budget
• Identify opportunities for process and office management improvements, and design and implement new systems

Qualifications for Office Manager

Required Skills and Abilities:

• Maintain Highest Confidentiality
• Cordial at all times
• Ability to be proactive and Responsive
• Being Responsive in a timely manner
• 5 years of work experience in an administrative/office management role
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office and Google products
• A bachelor's degree in business administration, communications, or a related field is preferable
• Should be Good in Travel Related, Employee Related, HR Related, Property Management Related
• IT Related:
• High Level:
• Assist with managing and maintaining IT infrastructure (Mainly Laptops) in coordination with IT-OPS
• Details:
• Provisioning laptops for the employees. - Based on the information from IT Ops, she/he will take the laptop and connect it to the network and will provide remote access for IT Ops and we will configure it.
• Shipping and collecting back laptops
• Maintaining Laptops and other IT Ops hardware in the IT Stock room.
• Labeling the assets.
• In case of any network issues, supporting IT Ops through a video call
• Based on the instructions from IT Ops, need to coordinate with network vendors for any assistance.
• Replacing laptop memory, Hard disk, and battery (under guidance/instructions from IT-OPS

Travel Related:

• Infrastructure setup for international travelers
• Onsite Travel Invite letter printing and get the document signed by Dominic and send a copy to offshore
• Business Invite letter print and get the document signed by Dominic and send to offshore
• Identifying the hotel from the new locations and getting sign-off
• Share the Credit card authorization with the hotel and get the weekly invoice from the hotel
• Addressing the employee queries related to hotel accommodation
• Lift and Uber Corporate accounts set up for the transportation for business travelers
• Access card issue for the travelers who visit our corporate office in Alpharetta

Employee Related:

High Level:

Plan and execute events/occasions

Details:

• Organizing breakfast Fridays
• Monthly Happy hours
• Events management
• Relevantz special occasion planning
• Organizing and conducting Family Day & Holiday party
• sending out Anniversary emails, Occasion based greetings
• Arranging gifts/bouquets/flowers for employees for specific occasions etc.

HR Related:

• Support HR in maintaining files and documents in a very highly confidential manner

Property Management Related:

Interface and coordinate with property management: Including routine maintenance, repair, and upkeep of office premises

Coordinate for Employee Access cards as needed

• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars

Job Type: Full-time

Salary: $40,000.00 - $55,000.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Alpharetta, GA 30005 (Required)

Ability to Relocate:

• Alpharetta, GA 30005: Relocate before starting work (Required)

Work Location: In person