The position requires the following, non-negotiable characteristics:

· Precision and accuracy in the performance of all duties.

· Direct, articulate and succinct communication style, both verbal and written.

· Mastery of organizational skills, including management of multiple tasks and deadlines.

· Analysis of issues with a methodical and efficient, yet thorough, approach.

· Self-motivation to be proactive in identifying problems and developing recommended solutions.

· Self-discipline to always conduct oneself with the utmost professionalism, integrity, reliability and accountability.

Responsibilities (include but not limited to):

• Take precise notes during sales team meetings, recap the directions/instructions, documents and e-mails discussed, particularly with respect to the scope and deadlines of tasks.
• Regular follow-up (daily or weekly, as needed) to ensure that the tasks meet both scope and deadline requirements.
• Keep agendas and minutes for meetings and generate updates/reports
• Review reports with the Sales team; generate updates/reports identifying compliance with/deviations from tasks, both as to scope and deadlines.
• Regularly meet and communicate with team members to ensure projects remain on track.
• Document new processes: review new processes with team members and identify any problems among team members with compliance.
• Complete a broad variety of administrative tasks including managing dynamic and complex calendars of appointments/meetings; composing and preparing correspondence that is often highly confidential; arranging complex corporate meetings by developing itineraries and agendas. Review correspondence and communications; flag communications requiring attention or identifying the right person in the Company to respond.
• Facilitate communication between the sales and operations teams as necessary for scheduling, client complaints, and field supervisor coordination.
• Organize and prepare for weekly Sales Team meetings
• Perform data entry tasks including updating and up-keeping client accounts, leases, tenant visits, new tenant forms, building profiles and building takeovers

Knowledge, Skills & Abilities:

• Exceptionally organized with keen attention to detail with the ability to shift focus and priorities when necessary under pressure and within deadlines.
• Highly intelligent, flexible and self-reliant with outstanding verbal and written communication skills.
• Strong work ethic and ability to thrive in a fast-paced environment
• Advanced MS Office skills. Must be tech savvy.
• Managing day to day activities, time commitments and priorities as needed
• Must be proficient in Microsoft Word, Outlook, Excel.
• Ability to articulate verbally and in writing with detailed accuracy.

Quality Building Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other characteristic protected by federal, state or local law.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• New York, NY 10017: Relocate before starting work (Required)

Work Location: In person