Join an empowered team that is making a difference in our community!
Are you passionate about Inclusion and looking for a way to make a difference? Are you interested in being part of a team that feels like the family you choose? Would you like your work to be meaningful in such a way that you get to see the good that you are doing? If so, you should check us out! Is this the place for you?
PROVAIL has an exciting opportunity for a Program Assistant to join our team! In this role, you will support the administrative functions of the Supported Living Program. This role is pivotal in maintaining the smooth operation of our office, ensuring compliance and supporting our dedicated team in delivering high-quality services to our clients. We are committed to creating an inclusive and diverse work environment and encourage applicants from all backgrounds to apply.
This is a full-time position that typically works Monday-Friday during normal business hours but may require some need for occasional nights/weekends-based business needs. This is a hybrid role that requires at least 2-3 days onsite.
About Us
PROVAIL was founded in 1942 by parents of children with cerebral palsy. They created some of the first community services for individuals with cerebral palsy and other severe disabilities in the area. Our mission is supporting people with disabilities to fulfill their life choices. We help people decide how they want to live their life in the community and then provide the support services they need to act on those choices. We are one of the state's largest private, multi-service agencies dedicated to meeting the needs of children and adults with all types of disabilities.
What we offer:

• Competitive pay, $22 - $24 per hour, DOE
• Comprehensive medical, dental, vision insurance with highly subsidized employer contribution for the employee. Dependent coverage for qualified family members is available.
• Employer Funded Health Reimbursement Account (HRA) when enrolled in a medical plan.
• Flexible Spending Accounts (FSA) - Health Care and Dependent Care
• Employee Assistance Program
• 104 hours paid vacation plus incremental increases based on years of service
• Twelve paid personal holidays
• 403(b) retirement plan
• Referral bonus program
• Monthly cell phone stipend and mileage reimbursement
• Extensive paid training and professional development opportunities

What you'll do:

• Provide backup support to administrative functions of the Supported Living Program, including data entry, filing, and printing compliance documentation.
• Manage the ordering and inventory of office supplies.
• Assist with archiving tasks as necessary.
• Distribute mask fit test information and monitor completion. Participate in the safety committee.

Training Coordination:

• Prepare rooms and gather attendees and supplies for trainings.
• Manage sign-ups for training sessions and reconcile training documentation.
• Collect and distribute certificates signed by trainers.

• Reconcile receipts and complete requisition and purchase forms as directed.
• Provide general support for the Supported Living Program hiring and onboarding processes.
• Maintain records of staff compliance with minimum requirements, including state licenses and certifications. Prepare and send monthly reports.

What you'll bring:

• Associates degree or equivalent educational achievement preferred. Alternatively, candidates with at least two years of relevant office experience are encouraged to apply.
• Strong organizational and time management skills with a proven ability to prioritize tasks effectively.
• Intermediate proficiency in Microsoft Word, Excel, and Google Workspace (including Gmail, Calendars, and Docs).
• Excellent communication skills and the ability to establish and maintain effective working relationships with applicants, volunteers, clients, staff, and management.
• Detail-oriented with a commitment to discretion and sound judgment

PROVAIL is committed to diversity & inclusion and continually working to build an organizational culture and climate in which every voice is valued, staff have a sense of belonging and connection with one another and to the organization, and staff feel empowered to do their best work. We specifically encourage people of color, individuals who identify as LGBTQ and individuals with disabilities to apply for this position.
PROVAIL is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.