Position Summary :

• Generally reports to Department Head or Administrator and assists in all administrative functions and coordinates activities and information of the department.
• In some cases may oversee work of other clerical employees.
• Plan, schedule and organizing daily activities for Department Head and less experienced clerical staff if applicable.
• Screen, evaluate and set priorities for visitors and other contacts and provide appropriate direction.
• Research information, discuss policies with department managers and maintain all departmental manuals including policies, procedures, and job descriptions.
• Prepare department statistics in various areas such as employee and patient incidents and assists in preparing reports.
• Coordinate and schedule all meetings and appointments.
• Prepare and maintain purchase requisitions, personnel action forms, and work orders for office repairs.
• Ensure supplies levels are maintained.
• Function as a liaison between the supervisor and other hospital staff.
• Maintain confidential records for the department and staff.
• Handle correspondence, including typing letters and reports.
• May assist in managing all payroll activities.
• Perform other duties as assigned.

Physical Requirements :

• Position requires prolonged periods of sitting and use of a computer and screen viewing throughout the working day.
• Position will be required to stoop, bend, lift, and carry items weighing up to pounds.

Required Skills & Experience :

• Microsoft Office Suite literacy.
• Good interpersonal skills.
• Able to multi-task and is organized.

Preferred Skills & Experience :

• Specific experience in department assigned is preferred.

Last updated : 2024-05-22