Overview

The Accounts Receivable Coordinator is responsible for the billing, monitoring, and reporting on direct bill receivables including include Franchise Programs (brand loyalty and guest issue), Corporate VIP and/or Owners accounts, and Service Recovery billings.

Responsibilities

• Monitor and report and all direct bill/ City Ledger receivables monthly to property General Manager and Controller
• Prepare and provide weekly Accounts Receivable updates on all accounts over sixty (60) days to property management and controller
• Coordinate with property Sales and Banquet teams to prepare and send out Group and Banquet billings within twenty-four (24) hours after the event
• Circulate and track all direct billing applications for and approvals. Applications and re-applications to be tracked on Direct Billing by Client report
• Coordinate all past due notifications on accounts over 30, 60, and 90 days past due
• Coordinate and legal actions with Controller and Director of Accounting
• Circulate Request for Write Off of Accounts Receivable form to appropriate parties
• Monitor and manage all Franchise Programs and related collections with assistance from Front Office management as needed
• Post payments received through property management systems (PMS)
• Review and confirm sales contracts with Sales Management
• Attend property line ups and other property meetings as appropriate or as requested
• Reporting and research as needed and requested by Controller