43 5754 - Administrative Specialist I Jobs in Tucson, AZ
Pima County (Arizona) is Hiring a 5754 - Administrative Specialist I Near Tucson, AZ
Salary Grade: 6
Pay RangeHiring Range: $41,811 - $49,128 Annually
Full Range: $41,811 - $56,445 Annually
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.
Pima County is looking for comprehensive professional administrative support for a designated department, division, or program. Performs a wide range of administrative tasks, including but not limited to managing schedules, coordinating meetings, preparing reports, and handling correspondence. Ensures efficient day-to-day operations by implementing organizational and administrative processes. Collaborates with internal and external stakeholders to facilitate smooth communication and workflow. Upholds confidentiality and accuracy in handling sensitive information. Demonstrates a commitment to excellence in administrative services, contributing to the overall effectiveness and success of the assigned area.(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)Provides general professional administrative services for a department, division, or program (work unit) within Pima County;Works with County personnel and/or outside agencies to coordinate programs and projects and monitors activities;Coordinates and participates in the provision of internal services such as accounting, payroll, personnel, management information services and/or purchasing;Evaluates work unit requirements and recommends new or revised administrative policies and procedures;Ensures work unit policies, procedures and activities comply with applicable state/federal statutes and regulations and County policy;Creates and maintains databases using automated information systems to monitor and track information and compiles, edits, and summarizes data to produce routine, periodic, and special reports;Prepares standard work unit intergovernmental agreements (IGA), contracts and other obligatory agreements;Participates in preparing work unit budgets and monitors expenditures;Researches and analyzes data and prepares reports, recommendations, memoranda, letters, and various documents;May supervise, train, and evaluate staff and conduct employee orientation meetings;May act as a representative of the work unit in meetings with county personnel and/or outside agencies.KNOWLEDGE & SKILLS:Knowledge of:
- principles and practices of public administration;
- project/program coordination and implementation;
- applications of automated information systems;
- research/analysis methods and report writing;
- laws, regulations, statutes, policies, and procedures (county/state/federal) applicable to work unit;
- principles and practices of contractual agreements and administration;
- basic accounting, purchasing, and financial record-keeping principles and practices;
- public relations/public speaking/meeting facilitation.
- coordinating and prioritizing multiple tasks, projects, and program activities;
- use of automated information systems to develop and maintain databases, spreadsheets, and word processing programs;
- analyzing and evaluating information and processes and making recommendations;
- researching and compiling information and writing reports;
- interpreting and applying statutes, regulations, policies, and procedures;
- communicating effectively;
- organizing, coordinating, and facilitating meetings and events.
(Relevant professional level experience may substitute for the aforementioned education.)
OR:
(2) Three years of experience within Pima County as an Administrative Support Specialist or closely related paraprofessional administrative classification.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):- Minimum three (3) years experience providing administrative office support.
- Experience with professional communication, including composing and editing written materials.
- Experience with agenda preparation/minutes transcription.
- Experience with multi-task and prioritize urgent projects in a fast-paced environment.
- Experience with Microsoft Office suite including Outlook, Word, PowerPoint, SharePoint, and Excel, with minimum of 3 years of experience.
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.Job Summary
Full Time
$41k-52k (estimate)
10/22/2023
05/13/2024
mail.pcao.co.pima.az.us
Tucson, AZ
<25
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The job skills required for 5754 - Administrative Specialist I include Customer Service, Administrative Support, Microsoft Office, Scheduling, Data Entry, Problem Solving, etc. Having related job skills and expertise will give you an advantage when applying to be a 5754 - Administrative Specialist I. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by 5754 - Administrative Specialist I. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for 5754 - Administrative Specialist I positions, which can be used as a reference in future career path planning. As a 5754 - Administrative Specialist I, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary 5754 - Administrative Specialist I. You can explore the career advancement for a 5754 - Administrative Specialist I below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
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