Peter Johnson Builders 

Office Manager/Bookkeeper 

If you are a highly skilled Office Manager/Bookkeeper we invite you to join our team at Peter Johnson Builders. Apply now and be a part of our commitment to excellence in construction and customer satisfaction. 

At Peter Johnson Builders, we pride ourselves on delivering high-quality construction projects and exceptional customer service. With over 25 years of experience in the industry, we have built a reputation for excellence and innovation. As a family-owned business, we value trust, integrity, and professionalism in all aspects of our work. Our team is dedicated to creating beautiful and functional spaces that exceed our clients' expectations. 

Learn more about us at: https://peterjohnsonbuilders.com/

Responsibilities: 

• Oversee daily office operations, ensuring smooth and efficient functioning. 
• Supervise and support administrative staff, fostering a collaborative and productive work environment. 
• Manage all aspects of bookkeeping, including AR/AP tracking for construction projects, coding vendor and subcontractor invoices, and preparing financial reports 
• Communicate with customers regarding plan status, project updates, and general build-related questions (i.e., flooring, cabinets, faucets, etc.). 
• Coordinate with project managers and other departments to facilitate seamless project execution. 
• Act as the point of contact for customers and subcontractors, addressing inquiries and providing timely updates. 
• Perform general office administration duties, including but not limited to printing, scanning, filing, supply orders, and minor technical assistance. 
• Demonstrate high-level proficiency with Microsoft Office products and Google Drive, Docs, Sheets, etc. 
• Maintain accurate and up-to-date financial records, including accounts payable and receivable, general ledger entries, and bank reconciliations. 
• Process payroll and ensure timely payment of employee salaries, taxes, and benefits. 
• Prepare and analyze financial statements, including profit and loss statements, balance sheets, and cash flow statements. 
• Assist with budgeting and forecasting, providing insights for decision-making and financial planning. 
• Collaborate with project managers and other departments to ensure accurate project costing and billing.
• Handle administrative tasks, such as answering phone calls, organizing paperwork, and managing office supplies. 

Qualifications: 

• Previous experience (3 years) in office management, preferably in the construction industry. 
• Proven experience as a bookkeeper or in a similar role, demonstrating a high level of accuracy and attention to detail. 
• Strong analytical skills and the ability to interpret financial data effectively.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. 
• Solid understanding of bookkeeping principles and procedures. 
• Strong communication skills, both verbal and written. 
• Strong knowledge of construction processes and terminology. 
• Strong bookkeeping skills and proficiency in accounting software (QuickBooks, Excel, etc.). 
• Proactive problem-solving abilities and ability to work independently. 
• Exceptional communication and interpersonal skills. 

Compensation: 

• Full time 
• Salary at $65,000 - $75,000, commensurate with experience.