The position is responsible for undertaking a variety of day-to-day office and clerical tasks and coordinating administration duties with Sales and Finance and Accounting reps in both Japanese and English. Duties for the position involves in reporting various related matters to our Tokyo headquarters.

Responsibilities:

• Support other team members with various administrative tasks (Sales, Finance and Accounting and other duties assigned by management.)
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Create and update records and databases with personnel, financial and other data.
• Support budgeting and basic accounting activities (bookkeeping procedures and upload accounting data to designated system etc.).
• Process bills, checks, receipts and other documents.
• Process payment and support monitoring account via online banking system.
• Submit timely reports and prepare presentations/proposals as assigned.
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Support sales staff on light customer correspondence, via both email and telephone, such as following up on the information that was previously communicated.
• Prepare various internal reports while working with Japanese headquarters offices and their various departments.
• Handle post-closing internal requirements such as acquiring evidence documents from customers and manage due dates of various tasks.
• Manage internal and contractual documentations on a cloud server.
• Help maintain sales related internal regulations, due diligence and compliance
• Engage in light external communications such as contacting third-party vendors.

Other & Miscellaneous

• Attends periodical internal sales meetings when appropriate.
• Set up and prepare for internal and external meetings.
• Register visitors with the building staff.
• Answer and transfer phone calls to appropriate employees.
• Handle physical mail deliver/receipt via USPS and private carriers.
• Help arrange business meals.
• Help arrange the transportation and schedule for visitors.
• Performs special projects and other miscellaneous duties as assigned by management.
• Maintains high ethical standards in the workplace.
• Reports all irregular issues and problems to management for solution.
• Maintains good communications with supervisors, other employees and outside contacts.
• Complies with all company policies and procedures.
• Responsible for maintaining a clean and safe working area.

Requirements:

• Fluent in reading and writing in English and Japanese.
• Proficiency with Microsoft Office Suite.
• Bachelor’s Degree from four-year accredited college or university; or equivalent combination of education and related experience.

To apply, please send resume to nsakurai@pasona.com