• Contribute to a strong operations team: serve on school committees; seek participation and involvement with direction for both ongoing local operations as well as state and federal operating obligations.
• Act with the Administrative Assistant as a professional advisor to the Operations Team on all aspects of school office activities.
• Identify, assess, and inform the Operations Team of internal and external issues that affect the organization.
• Foster effective teamwork between the front office and the Operations Team and between the Operations Team and staff.
• In addition to the Operations Manager, the Office Manager will be prepared to act as a spokesperson for the organization’s office operations. 
• Abide by all PSOE frameworks as approved by the CEO and as noted in the staff handbook.
• Assume all roles as delegated for a variety of administrative functions for the purpose of managing the administrative workload more efficiently. 
• Maintain ongoing, consistent communication with PSOE leadership as noted in the school’s leadership frameworks.
• Actively engage and energize PSOE volunteers, board members, event committees, stakeholders, partnering organizations, and funders.
• Utilize effective systems as delegated to manage the school office, troubleshoot problems, track progress, and regularly evaluate workflow components, so as to measure progress in a way that can be effectively communicated to the Operations Team.

• Assist in the implementation of the organization's operational programs and services.
• Contribute to the organization's mission and reflect the priorities of the school.
• Monitor the day-to-day performance of the front office to maintain or improve quality.
• Be prepared to assist in the planning, implementation, execution and evaluation of special projects.
• Assist with the care of the physical plant, ensuring quality care of the facility.

• Support the intake of new students, parents, and staff.
• Assist in the implementation of the human resources intake and management process, including procedures and practices outlined in the job descriptions for all staff.
• Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations.
• Be prepared to assist all staff with elements of orientation and organization.

• Assist in the research of potential funding sources, along with the development of fund raising plans.
• Participate in fundraising activities as appropriate.
• Ensure that sound bookkeeping and accounting procedures are followed.

• Deepen and refine all aspects of school communications—from web presence to external relations with the goal of creating a stronger brand.
• Use external presence and relationships to garner new opportunities.

• Establish good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization.
• Be an external local and national presence that publishes and communicates program results with an emphasis on the successes of the local program as a model for regional and national replication.

• Associate’s degree or equivalent, with management experience preferred; track record of effective leadership; ability to point to specific examples of having developed and operationalized strategies that have taken an organization to the next stage of growth.
• Unwavering commitment to quality programs and data-driven production.
• Excellence in organizational management, with the ability to manage multiple tasks, and set and achieve strategic objectives.
• Strong marketing, public relations, and fundraising experience with the ability to engage a wide range of stakeholders and cultures.
• Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills.
• Action-oriented, entrepreneurial, adaptable, and innovative approach to planning.
• Ability to work effectively in collaboration with diverse groups of people.
• Passion, idealism, integrity, grit, positive attitude, mission-driven, and self-directed.
• Annual training and/or professional development is required for all PSOE employees. Job-specific training is identified and scheduled by the School Principal or direct supervisor in partnership with Paramount C-suite.

• Proficiency in modern business technology applications.
• Knowledge of leadership and management principles as they relate to non-profit/ voluntary organizations.
• Knowledge of all federal and provincial legislation applicable to charter organizations including: employment standards, human rights, occupational health and safety, charities, taxation, CPP, EI, health coverage etc.
• Knowledge of current community challenges and opportunities relating to the mission of the organization.
• Knowledge of human resources management.
• Knowledge of financial management. 
• Knowledge of project management.

Job Summary