Covideo is seeking a highly organized and proactive Office Manager/Administrative Assistant to join our growing team! The ideal candidate will be responsible for ensuring the smooth and efficient operation of our office environment. This person will have a natural flexibility in handling day-to-day routines and act as an Administrative Assistant for our CEO and VP of Partnerships.

Responsibilities

• Serve as the primary point of contact for visitors to the office and ensure a friendly, personal experience
• Ensure peak operations for the organization
• Coordinate internal and external resources, and cultivate relationships with vendors
• Respond to requests and questions about office operations
• Maintain office supply and kitchen inventory by checking stock, anticipating needed supplies, placing orders for supplies, and verifying receipt of supplies
• Ensure office equipment is functioning properly, maintained, and serviced as needed
• Manage vendor relationships
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
• Ensure restroom facilities are stocked with necessary supplies
• Ensure the kitchen is stocked with necessary supplies
• Oversee the general tidiness and cleanliness of the office space
• Handle incoming and outgoing mail packages
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel

Required skills and qualifications

• Proven experience as an Office Manager, Administrative Assistant, or a similar role
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Strong verbal and written communication skills
• Attention to detail and problem-solving skills
• Ability to prioritize tasks effectively
• Proficiency with office applications such as GSuite, Slack, Zoom, etc., and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
• Professional demeanor and strong interpersonal skills
• This is an on-site position. Standard office hours apply
• The Office Manager will report to the Director of People Operations

Preferred skills and qualifications

• Bachelor’s degree or equivalent
• Advanced computer skills and experience with online platforms

Benefits:

• 401k plan with matching
• Comprehensive health insurance (including vision and dental)
• Unlimited paid time off
• Casual dress code
• On-site gym
• Breakfast bar, snacks, beverages
• Golf simulator, Pop-A-Shot, pool table, video games
• Dog-friendly

About Us:

Covideo is a video messaging SaaS company based in Indianapolis, Indiana. With an emphasis on personalization and personal connection, Covideo is helping people reimagine business communication.

• We believe in the power of personalization and personal connection
• We are absolutely obsessed with helping our users succeed
• We believe in the things we can control - like our attitudes, our efforts, and our energies.
• We are a motley crew of extreme introverts and extroverts
• We are into high fives and h*ll yeah’s
• We love dogs (a lot)

Covideo has also been the recipient of multiple PowderKeg Awards:

*Powderkeg’s 2019 Indiana Breakout Tech Culture Award WINNER: Health & Balance category

*Tech Companies With the Best Benefits

*Best Remote Companies to Work For

*Top Tech Companies

*Tech Companies With the Best Work-Life Balance

*Top SaaS Companies

*Best Tech Companies to Work For

*2023 Winner of the Indianapolis Star’s Top Workplaces Award and special award for Best Work/Life Flexibility!