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Position Information Department Ext Clackamas Co Office (TEX) Classification Title Office Specialist 1 Job Title Office Specialist 1 Appointment Type Classified Staff Job Location Oregon City Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option?
Employment Category Regular Job Summary This recruitment will be used to fill one full-time Office Specialist 1 position for the Division of Extension and Engagement’s Extension Clackamas County Office at Oregon State University.
This Office Specialist 1 (OS1) position is based at the Oregon State University (OSU) Extension Clackamas County office in Oregon City and provides general office support to the OSU Extension Service programs in Clackamas County.
Purpose of the position : The OS1 is a member of the Extension support and front office team and contributes to a welcoming and respectful workplace culture.
This position provides general support to the OSU Extension program faculty and staff in Clackamas County, including direct support to the Family and Community Health (FCH) and Supplemental Nutrition Assistance Program-Education (SNAP-ED) programs as needed.
Individual in this position assists Extension clients by responding to questions and providing program educational resources, or refers clients to appropriate faculty or staff member.
About the division : The Division of Extension and Engagement (Division) is core to Oregon State University’s mission. The Division helps create real solutions and positive impact across Oregon and beyond.
The Division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our Division and its core units and initiatives, please visit our Division : https : / / engagement.oregonstate.edu / .
The Division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace.
This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources.
Commitment to inclusive excellence : Oregon State University is committed to a culture of belonging and collaboration. We envision collaborative and respectful environments that are safe, inclusive, and welcoming.
All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language / Visual Access regulations.
In addition, this individual will assist the managing faculty and staff members to design, develop, maintain and / or carry out Extension programs to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized / excluded from participation.
OSU Division of Extension and Engagement’s Diversity, Equity, and InclusionOSU Mission Statement Why OSU? Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves we seek them out and take them on.
We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.
We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
Locations :
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country.
Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package :
Oregon State University offers a with benefits eligible positions that is designed to meet the needs of employees and their families including :
Future and current OSU employees can use the to learn more about the full value of the benefits provided at OSU. Key Responsibilities This Office Specialist embeds the commitment of the university to inclusive excellence in all interactions and duties performed and contributes to a safe, welcoming and respectful learning and workplace environment.
35% General Office Duties
Refer questions, inquiries, or problems to faculty or other staff when necessary.
Proofread and edit all documents for clarity and consistency to ensure accuracy.
Maintain contact and email lists for faculty and staff use for program marketing support. Keep program flyers and registration materials up to date, and post on website as needed.
Send notices, class information and flyers as requested.
Document, process and report fees as directed by OSU policies.
Record current project work for reference by faculty and support staff, and keep record of work completed.
35% Program Support
Serve as front office support for general inquiries related to nutrition, food safety, food preservation and other FCH programs.
Provide general office support to program based on OSU research-based food preservation publications, and materials recommended by the United States Department of Agriculture.
Forward questions to Food Preservation and Safety Hotline when appropriate, or refer to appropriate faculty specialist.
Process registrations and payments for classes, workshops and other events; accept fees and record registration details.
Develop and maintain program participant lists. Provide registration information to faculty and staff as requested.
track service hours and volunteer contact information provided by faculty, EPA or course instructor. Support volunteers conducting events, contacting them in advance of events to provide needed supplies and materials.
Remain current regarding updates to all applicable reporting systems.Assist faculty and staff in preparing program impact information for reports.
Provide data for quarterly and annual reporting requirements.Manage and maintain program files.Order program supplies as needed and approved by faculty.
Maintain all Memorandums of Understanding (MOUs) with schools and stakeholders.
15% Data Management & Reporting
Assist the Administrative Office Manager with monitoring, verifying, and sharing data with faculty and staff.
Maintain community agency list of resources for program, volunteer and customer needs.
10% Website Maintenance
Edit and post Extension educational information and events, using OSU Extension web templates and OSU web content management system (i.
e., Drupal) as needed. Post photos, videos, and other documents as needed.
5% Other Duties
What We Require
Completion of courses or training in Office Technology; OR One year of general clerical experience which included typing, word processing, or other generation of documents;
OR An equivalent combination of training and experience.
What You Will Need
Ability to learn specialized software applications.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard : 05-010 et seq.
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Working Conditions / Work Schedule
Lunch schedule will be set in consultation with the office manager.
Desk space in open concept front office area.
Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $16.60 Max Salary $21.
96 Link to Position Description
Last updated : 2024-04-28
Full Time
Colleges & Universities
$61k-77k (estimate)
04/29/2024
05/12/2024
oregonstate.edu
CORVALLIS, OR
7,500 - 15,000
1868
Private
ED FESER
$500M - $1B
Colleges & Universities
OSU is an education institute that offers undergraduate and graduate programs.
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