Fish & Richardson, the premier global intellectual property law firm, is trusted by the world’s most innovative and influential companies. Fish was established in 1878, and now has more than 400 attorneys and technology specialists in the U.S., Europe, and China. Our success is rooted in our creative and inclusive culture, which values the diversity of people, experiences, and perspectives. Join Fish’s Boston team in our fast-paced Operations Department as a Senior Administrative Assistant.

How Will You Make a Difference?

• Conduct orientation scheduled for new employees, and orient new employees with firm’s policies and procedures. Answer employee questions and advise them regarding HR and general office issues.
• Coordinate Summer Firm Outing, Holiday Party, monthly socials, and miscellaneous office events, including Staff Appreciation Day. Work directly with Reception and Office Services to coordinate the events at department leadership’s direction.
• Serve as back-up Operations Assistant, carrying out duties including answering office switchboard, greeting clients and guests, reserving conference rooms.
• Log and distribute all incoming and outgoing mail, packages, deliveries and faxes. Weigh mail and affix appropriate postage. Package outbound shipments efficiently and economically to ensure safe delivery.
• Complete assigned copying, scanning, printing, and binding projects.
• Assist with file room services, inventory, and other business needs as they arise.
• Assist as needed with various projects (closing files, transferring files in or out, scanning projects).
• Establish and maintain good rapport with attorneys, paralegals, secretaries, office services staff and others in the firm.

What Will You Bring to the Table?

• Minimum of two years’ administrative support experience, preferably in the professional services industry.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to work well within a team-oriented environment and contribute to effective team relationships.
• Ability to change and adapt to current and future responsibilities and circumstances.
• General knowledge of records management as normally acquired through training, education, or experience.
• Interpersonal and communication skills in order to communicate with a diverse group of attorneys and staff.
• Ability to utilize personal computer, facsimile, digital scanner, phone systems and applications necessary to the success of the operations. Ability to learn and use electronic mail, word processing, and case management software.
• Ability to work in the office 5 days per week is required.

Why Fish?

When you join our team, we offer:

• Competitive pay and discretionary bonus opportunities along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement
• Award-winning retirement and profit sharing plans with employer contribution
• A family-friendly atmosphere with back-up child care, as well as health and wellness initiatives
• A positive culture awarded an Outstanding Workplace 2023 designation by People Insight based on our high levels of employee engagement

Our Commitment to Diversity

As a firm that serves the world’s greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm. 

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