2 EXECUTIVE ASSISTANT APPLICATIONS ACCEPTED Jobs in Ocala, FL
Ocala Housing Authority is Hiring an EXECUTIVE ASSISTANT APPLICATIONS ACCEPTED Near Ocala, FL
HUD Certified Housing Counseling Agency
EXECUTIVE ASSISTANT
The Ocala Housing Authority (OHA) is seeking a qualified person to join its team as an Executive
Assistant. This position requires strict confidentiality, discretion, and excellent interpersonal
skills. This employee serves as personal assistant to the Chief Executive Officer (CEO) and
requires considerable initiative in carrying out assignments. The individual reports to and is
supervised by the CEO.
MINIMUM QUALIFICATIONS: Graduation with a verifiable Bachelor’s degree from an accredited
four-year college or university in the area of business administration, public administration,
accounting, finance, marketing, management or related subject area, and five years of
progressive administrative experience in a municipal housing program, financial institution, real
estate firm, non-profit corporation, housing developer, legal firm or related organization; A
minimum of five years of customer service experience; Type a minimum of 50 wpm; OR an
equivalent combination of training and experience; and a valid Florida Driver’s License.
Candidate must be experienced and competent with transcribing meeting minutes; motivated,
organized, personable, can multitask, dependable, have the ability to establish effective working
relationships with clients, other staff and the general public; and display professionalism.
Candidate must be competent in Microsoft Office Suite (an assessment will be given) and can
navigate on the internet efficiently. The successful candidate should possess high integrity,
exemplary work ethics, be organized, and possess excellent written and oral communication skills.
If you meet these qualifications, please mail: cover letter, resume’, application, and three
(3) verifiable work references, to the attention of: Ms. Glenda Roberts, Human Resources
Director, Ocala Housing Authority Administrative Office, 1629 NW 4th St, Ocala, FL 34475.
You may also fax or email to 352-369-2648 or GRoberts@OcalaHousing.org. Applications
and job description are available on the OHA’s website at www.OcalaHousing.org. Salary:
$40,000 - $45,000 per year plus EXCELLENT BENEFITS and 4-10 hour/day workweek.
Successful candidate must pass a criminal background check. THE POSITION WILL BE
OPEN UNTIL FILLED.
“This opportunity is covered under Section 3 of the HUD Act of 1968”
Drug-Free Workplace
COME GROW WITH US!!
JOB DESCRIPTION
EXECUTIVE ASSISTANT
FLSA Status:
Non-Exempt
Employment Status
Full-time
Nature of Work
This position requires strict confidentiality, discretion, and excellent interpersonal skills.
This employee serves as personal assistant to the Chief Executive Officer (CEO) , and
requires considerable initiative in carrying out assignments. The individual reports to and
is supervised by the CEO.
This position is responsible and varied professional and administrative work, providing
executive support to the Chief Executive Officer (CEO). The incumbent assigned to this
position is responsible for developing Ocala Housing Authority (OHA) Board Agendas
and directing the agenda coordination process on behalf of the OHA by exercising
sound judgment, excellent organization, and decision-making skills.
Classification Standards
An employee assigned to this classification is responsible for preparing, reviewing, and
processing correspondence, preparing, and coordinating reports and requests,
developing, and organizing programs, and assisting the CEO with policy formulation and
implementation. Work is performed independently under the general direction of the
CEO and is reviewed through reports, conferences and observation of results obtained.
Essential Executive Assistant Job Functions
meetings. Makes travel arrangements using the appropriate forms and
documents.
administrative problems. Reviews findings and recommends practical solutions
and corrective action.
“This opportunity is covered under Section 3 of the HUD Act of 1968.” Revised September 2022
JOB DESCRIPTION
Executive Assistant, Continued
• Prepares correspondence relating to agency operations for supervisor’s
signature.
- Researches and prepares monthly, special, and annual reports.
- Follows up on assignments to subordinates to determine progress and date of
- Coordinates and supervises administrative programs as assigned by the Chief
- Responds to public inquires and refers problems to appropriate department or
- Attends work on a continual and regular basis.
- Serves as liaison to the OHA Board of Commissioners.
- Prepares the timely distribution of OHA Board agenda packets and the Notice of
- Coordinates the recruitment process for new OHA Board of Commissioners and
- Prepares Board resolutions, proclamations, and draft policies, procedures, and
- Acts as the OHA Records Management Liaison Officer to the State Bureau of
- Researches and prepares information and material for monthly, special, and
CEO to employees to determine progress and date of completion of such
projects.
- Maintains, updates, distributes, interprets, and maintains a library of current
new policies and procedures.
- Coordinates and maintains CEO’s schedule; OHA Board of Commissioners’
- Conducts studies and surveys; reviews and reports findings and prepares
- Creates and maintains filing systems for the CEO.
“This opportunity is covered under Section 3 of the HUD Act of 1968.” Revised September 2022
JOB DESCRIPTION
Executive Assistant, Continued
• Serves as the Public Information Officer
- Assists in the development of administrative notices, flyers, brochures,
about programs and services.
- Processes travel requests; makes travel arrangements; processes
- Schedules meetings, workshops, and other work sessions
- Assists in the development of short- and long-range plans; gathers, interprets,
activities with other agency departments and outside agencies as needed.
- Provides professional advice to CEO.
- Prepares a variety of departmental studies, reports, and related information for
recommendations.
- Provides administrative assistance to CEO in meeting management; assembles
meetings.
- Prepares drafts of speeches, presentations, resolutions, and administrative
Non-Essential Job functions
Audit case files: Reviews case files to ensure that all required documents are completed
and placed in files.
Minimum Qualifications
Graduation with a verifiable Bachelor’s degree from an accredited four-year college
program in the area of business administration, public administration, accounting,
finance, management or related subject area, and five years of progressive responsible
administrative experience in a municipal housing program, financial institution, real
estate firm, non-profit corporation, housing developer or related organization; and A
minimum of 5 years of customer service experience; OR an equivalent combination of
training and experience which provides the required knowledge, ability, and skills.
Licenses/Certifications
Valid Florida Driver’s License
“This opportunity is covered under Section 3 of the HUD Act of 1968.” Revised September 2022
JOB DESCRIPTION
Executive Assistant, Continued
Selection Factors
- Ability to type a minimum 50 wpm.
- Competent in Microsoft Office Suite. An assessment will be given.
- Knowledge of sources of information related to housing programs.
- Some knowledge of principles and techniques employed in an effective office
- Ability to communicate effectively and professionally, both orally and in writing.
- Ability to work effectively with elected officials, charter officers, department heads,
- Excellent customer service and interpersonal skills are required.
- Ability to maintain security and strict confidentiality.
Staff is responsible for reporting any perceived and/or real conflict of interest to their
immediate supervisor in writing by completing the OHA Conflict of Interest Disclosure
Form. Upon completion and submittal, the immediate supervisor will then report to
Executive Management Staff. The Chief Executive Officer will determine if the employee
will be allowed to continue processing the client’s file, or if it will be assigned to another
employee.
OHA is an employment at-will employer. This basically means that anytime during my
employment, I may resign, if it is in my best interest. The OHA has a commensurate right
to protect the OHA’s best interest.
Employee: / Date
Human Resources Department: ______________________/ Date _____
Direct Supervisor: / Date
Approved by:
_________________________________________________/ Date
Chief Executive Officer Signature
This job description is not intended to be a comprehensive list of duties and
responsibilities of the position. The omission of a specific job function does not absolve
an employee from being required to perform additional tasks incidental to or inherent in
the job.
“This opportunity is covered under Section 3 of the HUD Act of 1968.” Revised September 2022
Job Summary
Full Time
Public Administration
$59k-76k (estimate)
07/21/2023
06/05/2024
ocalahousing.org
OCALA, FL
25 - 50
2005
GWENDOLYN DAWSON
<$5M
Public Administration
Related Companies
About Ocala Housing Authority
The Ocala Hosing Authority provides Marion County with low-income housing solutions including Section 8 and HUD.
Similar Jobs
Popular Articles
