Basic Function and Responsibility:

Under general supervision, provide administrative and office support services to college administrators and have recurring contact with trustees, deans, faculty, students and public officials. Exercise discretion in the application of the handling of confidential material and records and use independent judgment in the application of established policies and procedures.

Characteristic Duties and Responsibilities:

• Prepare correspondence, memos, and reports covering a wide range of subjects for the administrator or own signature from notes, transcription belts or tapes and handwritten copy.
• Collect, compile, and prepare statistical data and sensitive information for reports, contracts, publications, etc., requiring some information and knowledge of college operations and activities.
• Respond to inquiries, problems and complaints from faculty, staff, students and others.
• Oversee the assembling of special materials such as class schedules, academic calendar, board agendas and packets, catalog copy, budgets, technical and financial reports.
• Organize and maintain office subject files, confidential reports and records, and enter all data keep files current (attendance records, area rosters).
• May interview and recommend for employment support staff and student employees. Evaluate performance of student employees.
• Initiate required forms and reports on a regular basis in accordance with college policy and practice.
• Exercise discretion in application of handling or confidential materials.
• Arrange meetings, take notes when required, and maintain appointment calendar.
• Perform other duties as directed.

Minimum Qualifications:

• High school education including course work in office practice or an equivalent combination of training and experience is necessary.
• Two years general administrative and office support experience is required.
• Ability to utilize a keyboard to enter, retrieve and manipulate data is required.
• Advanced word processing (Microsoft Word preferred), intermediate spreadsheet application (Microsoft Excel preferred), and beginning presentation application (Microsoft PowerPoint preferred) skills are required. Beginning database application skill (Microsoft Access preferred) is desired.

Supervision Received:

General supervision is received from designated supervisor.

Supervision Exercised:

Functional supervision may be exercised over support staff and student employees.

SALARY: 43,924

HOURS: Monday - Friday 7:15 am - 4:00 pm (Occasional overtime Monday - Thursday)

Based on the needs of the college and with Administrator approval, some positions at the college may have remote or hybrid schedule options available after 30 working days.