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Business Unit Summary

Founded in 1956, Motion Solutions has always brought the latest technologies to the marketplace. Through the years, customers have come to count on us for honest, practical answers and the most cost-effective solutions to their electro-mechanical needs. As specialists in high-tech markets such as semiconductor fabrication equipment, medical equipment, aerospace, and robotics, we provide a multitude of components, both mechanical and electrical, to address all your motion control needs.

Job Summary

The Accounts Payable & Receivable Specialist position is responsible for reviewing invoices for accuracy and completeness accounts receivable and credit collection activities in the company. The position also requires sorting documents by account name or number and processing the invoices for payment. Process, verify, and print accounts payable checks.

Job Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for ensuring all incoming payments are received and processed. This role requires individuals to keep a precise record of all incoming payments and apply payments to outstanding customer invoices.

• Partner closely with the Lead Accounts Payable (A/P) and Lead Accounts Receivable (A/R).

• Act as a back up to A/P and A/R desk when applicable.

• Complete month end activities and tasks.

• Process A/P invoices including matching the invoice against the relevant back-up, verifying code, and securing approval.

• Work with the purchasing department to ensure the invoices are correctly matched to the purchase order and review the details for accuracy.

• Distribute invoices to the appropriate parties for their review and approval and make sure they are paid in a timely manner.

• Enter, post, and reconcile batches of invoices.

• Assist with research and resolve accounts payable issues with vendors or suppliers.

• Process vendor debit memos.

• Back-up to print A/P checks and process ACH payments.

• File Vendor invoices and packing slips.

• Other duties as assigned to promote optimum customer satisfaction.

Job Requirements

• Strong attention to detail.

• Excellent communication skills.

• Excellent organizational skills.

• Excellent data entry and computer skills.

• Excellent verbal, written, and communication skills

• Outgoing, pleasant personality that promotes a professional, customer service oriented environment

• Strong customer service etiquette

• Advance computer proficiency that includes Microsoft Office, Outlook, Excel, Word, PowerPoint, and Epicor.

• Strong organizational and planning skills. Ability to multi-task while meeting deadlines.

• High School diploma or equivalent and one (1) to three (3) years' experiences in a related role or equivalent combination of related education and experience.

• Advanced knowledge of Microsoft Office including Outlook, Word, Excel, Powerpoint. experience a plus.

• Ability to read, analyze, and interpret project specifications, and catalog data.

• Ability to write reports, policies and procedures, work instructions and requirements.

• Ability to effectively present information and respond to questions from managers, employees, vendors, and our principals.

• Accomplished English speaking and writing.

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands

The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus. Keyboard skills a requirement.

Position Type and Hours

This is a full time position. Days and hours of work are Monday through Friday, 8:00am to 5:00pm. Overtime may be required during busy times and must be approved by the Manager, before working.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.

Novanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy.

Please call 1 781-266-5700 if you need a disability accommodation for any part of the employment process.