Job Duties – HR Assistant position reports directly to the HR Generalist

• Processing bi-weekly payroll, including the management of employee timecards,
• Cost allocation of HR related bills/invoices, submitting them to Accounts Payable in a timely manner,
• Responsible for purchasing, organizing, and administering employee birthday cards and anniversary gifts
• Responsible for departmental mail sorting, distribution, and filing,
• Maintenance of all employee records,
• Updates employee files, accurately scanning/filing appropriate documentation,
• Perform duties as a backup Receptionist as needed, including answering a multi-line phone, transferring calls, greeting/welcoming visitors, vendors, and clients, and sorting mail,
• Assist in distributing and managing employee key cards for on-site building access,
• Assist with management of job board postings and the reviewing of applicants,
• Assist with the pre-employment process, including the administration of pre-employment forms and the management of screenings such as initiating and tracking drug screen and background check results,
• Assist with employee onboarding,

• Assist in the following duties on an “as needed” basis,

- Compiling employee data and preparing reports,

-Scheduling/conducting of candidate pre-screens and interviews,

- Management of employee training including record keeping and course enrollments,

- Reporting and assisting with worker’s compensation, employee disability, and company auto accident claims,

- Employee health & safety communication, and ensuring workplace safety,

- Ensuring that accurate, timely information is provided to employees and/or tracked by HR regarding employee benefits administration; including eligibility criteria, coverage, costs, plan changes, enrollment and re-enrollment, leaves of absences (including FMLA, personal, and military), and termination of coverage,

- Answering general employee questions and resolving employee issues,

- Distribution and mailing of important employee information/documents such as annual W-2s and employee benefit information,

- Serve as a liaison, and assist in communication, with staffing agencies,

- Assist in the HR Department with other tasks, as needed.

Qualities/Skills Needed

• Bachelor’s Degree preferred, but not required,
• Demonstrated ability to work with confidential information,
• Strong interpersonal skills, including the ability to communicate clearly and effectively, both verbally and through written word,
• Good functional knowledge of MS Excel, Adobe Acrobat, and other office software, including other MS products,
• The ability to effectively prioritize and manage time & multiple tasks when work is overflowing,
• Is consistent and dependable in terms of work schedule, attendance, follow-through, and meeting deadlines,
• Demonstrated ability to work independently and take initiative,
• The ability to handle complex and nuanced issues,
• Able to analyze all the information available when faced with a challenge, but is also able to make quick and effective decisions when needed,
• Strong organizational and administrative skills,
• Act as a role model in the work environment; adheres to high ethical standards,
• Bilingual in Spanish is a plus.

The position is an hourly, non-exempt position

Equal Opportunity Employer

Job Type: Full-time

Pay: From $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person