To be considered, applicants must apply online at https://www.northwood.edu/jobs.

The Executive Assistant, Academics will provide top quality administrative support to the Academic Dean, Northwood faculty, and others as needed.

Key Responsibilities:

• Provide administrative support to the Academic Dean
• Maintain calendars, coordinate agendas, and prepare reports and other materials
• Process accounts payable and maintain chart of accounts
• Manage electronic workflow processes
• Generate timely communications to Northwood students regarding acceptance status, ID, and login information (NU Online, Graduate)
• Send Academic Warning and Dismissal notifications
• Organize and maintain Academics-related records and files
• Collaborate with Department Chairs to plan, organize, and execute Advisory Council meetings for each department and prepare minutes
• Assist faculty with various needs/requests
• Provide support to the Registrar and Advising departments related to student persistence and administration
• Send student non-attendance communications and other outreach as directed
• Assist with new student orientation
• Manage advising appointment scheduling
• Assist with tasks to support student course registration
• Manage Front Desk operations for Academics, the Registrar’s Office, and the Advising Department
• Supervise student workers
• Direct phone and in-person inquiries
• Coordinate and assist in the planning of Academic-related events and activities
• Support planning and preparation of signature and special events, as assigned
• Support planning and preparation of experiential learning opportunities with Northwood University student groups, as needed
• Ensure student travel compliance with University policies and procedures
• Complete other duties as assigned

Expectations:

• Upholds and promotes the Northwood mission, core values, outcomes, ethics, and strategic plan.
• Thinks and acts in the best interests of Northwood University.
• Promotes and practices the philosophy of the University and its commitment to the American free enterprise system, in and out of the classroom, on campus and elsewhere.
• Interacts with colleagues throughout the Northwood system in a timely and professional manner.
• Practices effective problem-solving skills
• Maintains highest level of professionalism and confidentiality
• Provides first-rate assistance to faculty, staff, students, and visitors
• Demonstrates experienced, applicable communication skills (both verbal and written)
• Abides by all conditions outlined in the University Employee Manual.

Qualifications:

• Bachelor’s degree (preferred)
• Minimum 5-10 years of secretarial experience in professional office environment OR 3-5 years executive-level secretarial experience
• Proficient in using Microsoft Office programs (Word, Excel, PowerPoint, Outlook, Teams, etc.)
• Have working knowledge of Colleague student information system or other enterprise database system
• Experience with electronic workflow
• Ability to work independently with minimal supervision

The Northwood Idea:

At Northwood University, we believe in individual freedom and responsibility, moral law, ethical and limited government, earned success and the importance of creativity, free enterprise and entrepreneurship as the well-spring of individual and human progress. The successful candidate will be in agreement with, and will promote, the philosophy of the University and its commitment to the American free-enterprise system when conducting business on behalf of the University. Applicants are encouraged to familiarize themselves with the University’s outcomes at www.northwood.edu/aboutus/.

Job Types: Full-time, Contract

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person