The Accounting Specialist will play an integral role in the Accounting Departments' operations. Under the supervision of the Associate AP and Payroll Manager, the Accounting Clerk is responsible for a variety of clerical duties for the accounting team. This includes data entry for billing, filing documents, and other various tasks. The Accounting Specialist must be able to work both independently and collaboratively while also prioritizing a diverse workload. The duties include timesheet information and entering data into payroll databases, calculating various payroll amounts, and employee accounts.

The Accounting Specialist is responsible for maintaining payroll systems and processing paychecks according to schedule and in the correct amount. Their duties include consolidating timesheet information and entering data into payroll databases, calculating various payroll data, and working with various cross-functional teams as applicable.

Job Duties:

• Maintain invoice records in the QuickBooks program and shared access folders
• Finalize check runs for Executive approvals
• Maintain vendor update forms and W9 forms
• Scan, file, and maintain accounting records
• Enter and create invoices for AR
• File 1099 forms when received from vendors at end of the year
• Assist with W2 maintenance for end-of-year processing
• Contacting vendors for payment processing for payments not processed after 90 days of issuance
• Processing accounting backups on shared folders when needed
• Assist in year-end auditing requests
• Process purchase order requests after approval by Accounting Manager
• Contact clients/vendors about invoices and payments
• Maintain vendor records and perform annual 1099 reporting
• Enforce policies, procedures, and processes as deemed appropriate by the senior accounting team.
• Review and post monthly employee expense reports
• Prepare and input journal entries as needed and complete any related analysis.
• Maintain client and vendor relationships
• Bill Reminder emails
• Past Due emails
• Review auditing tasks

Skills:

• Excellent attention to detail
• Ability to quickly assess issues and relevant information to make effective decisions
• Exceptional mathematical and calculation skills
• Excellent verbal and written communication skills
• Good research and analysis skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Proven ability to work with minimal direction, as well as be resourceful and independent in solving problems
• Acute attention to detail and a dedication to providing high-quality work products
• Willingness to work hard with a positive attitude
• Participate in special projects and initiatives and provide general support to Human Resources Assistant, Chief Operating Officer, and Controller as needed
• Other assigned duties as requested

DEI Competencies

Diversity equity and inclusion as a leadership competency is a measure of success within NET.

· Continuous learning: Commits to continuous learning/improvement in diversity, inclusion, and cultural competence.

· Demonstrates an ability to flex style when faced with myriad dimensions of culture to be effective across cultural contexts.

· Abides by and lives out company values of:

o Respect for our clients, each other, and self

o Integrity in everything we do

o Truth open and honest communication with each other and our clients

o Improvement innovation, creativity and always strive to be our best and do our best

o Service utmost and foremost

o Diversity of thought, work, and life experiences

o Fun work hard, play hard

Position Requirements:

· High school diploma or equivalent

· Basic administrative skills

· Natural proficiency with math.

· Knowledge of basic financial, tax, and accounting principles.

· Excellent organizational skills and attention to detail.

· Proficient in Microsoft Office with the aptitude to learn new systems

· 1-3 years experience with Microsoft Office Software (Word, Excel, and Outlook).

· Strong work ethic; diplomatic; team and service-oriented; builds strong working relationships.

Attendance and Punctuality:

Employees will follow the work schedule assigned and must comply with the attendance and established punctuality requirements.

This position has no supervisory responsibilities.

North End Teleservices is an equal-opportunity employer and is committed to diversity in its workforce. North End Teleservices recruits qualified applicants without regard to characteristics such as race, color, national origin, religion, gender, gender identity, sexual orientation, disability, veteran status, age, marital status, citizenship status, or any other status protected by law.

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