The Billing Specialist is responsible for ensuring accurate entry and maintenance of project information into the accounting system by reading and interpreting contracts. Will work closely with project managers to understand project requirements, coordinate with consultants, and support project managers with project-related accounting functions.
Effectively communicate with Project Managers regarding contract documents, project budgets, fee breakouts, authorizations to proceed, change orders, modifications, approvals and any additional services related to billing.
Set up and maintain billing terms and other underlying accounting system data in company’s accounting system, Vantagepoint to ensure invoices are calculated accurately and completely.
Review labor and expenses posted to projects, clarifying discrepancies with the project manager.
Review and process consultant invoices, requesting revised invoices as needed.
Create and submit final invoice packages, special reporting, lien waivers, etc., as required.
Process invoice adjustments/credits and facilitate the write-off process for aged outstanding invoices to minimize uncollectable A/R.
Research and resolve invoice related issues.
Close out projects upon completion.
Assist with month end expense processing as needed.
Assist with A/P as needed.
Other accounting duties may be assigned.
Requirements
Three to five years of professional services billing experience
Must have the ability to operate a computer and the following computer software: Microsoft applications including Word, Excel, and Outlook.
Previous experience with Deltek Vision/Vantagepoint (accounting specific) Software a plus.
Previous accounting experience in the Architecture/Engineering/Construction industry is highly desired.
Must have well-developed organizational skills, be detail oriented, and strong with basic math.
Must have a good understanding of the fundamental concepts & practices of accounting.
Must be able to easily communicate, both written and verbal, with various levels of employees and managers.
The pay for this position has a range of $28-$32 per hour. The actual offer will carefully consider a range of factors, including your skills, qualifications, and experience.
Benefits
At FHU we seek to provide a benefits package that helps our team maintain a healthy work-life balance - a concept that is a guiding principle for us. Employees enjoy benefits including:
Medical/RX, HSA, Dental, Vision, Life, and Disability; all of which FHU contributes a significant portion towards or, for some plans, covers 100% of the premiums
Generous Vacation and Sick leave programs
401(k) with employer match
Adoption Assistance program
Flexible schedules and options for remote work are available but may not be conducive to every employee and position.
Professional and career development opportunities including tuition reimbursement for continuing education.
Support of employee participation in professional and technical societies & various civic organizations.
Reimbursement of professional certification and registration fees.
FHU Employees are encouraged to participate in a variety of internal committees which include groups such as the Technology Committee, CAD Committee, FHUlanthropy Committee and the FHUn Committee, which plans multiple events that keep energy (and bragging rights) high and helps us remain a tight-knit team. We also enjoy many opportunities to socialize at various FHU sponsored events throughout the year.