Noblis Homeland Security and Federal Civilian Solutions Mission Areas provide technical, scientific, programmatic expertise across critical programs in the federal government in support of the public good. This important and highly visible role works in collaboration with, and in support of, two Noblis Vice Presidents who are leading complex initiatives across these large divisions and teams.

This purpose of this role will be to partner closely with two Noblis VPs, ensure effective operations, introduce organization to processes and artifacts where needed, ensure follow-through on operational divisional action items, and help provide effective communication within and across the Mission Areas and promote a collaborative atmosphere.

The Executive Assistant will provide extensive administrative, operational assistance to the Vice President of Federal Civilian Solutions and the Vice President of Homeland Security. This will include the following responsibilities:

• Partner with the Vice Presidents, anticipate needs, and take initiative to organize and execute detailed logistics and solutions.
• Partner with Vice Presidents in providing effective collaboration and communication with both internal and external stakeholders.
• Collaborate with the Executive Assistants' Team and provide back-up when needed under the guidance of the Senior Executive Assistant.
• Manage and organize projects and/or events, to include planning/orchestrating in person meetings at local and nationwide Noblis offices. In some cases, this involves logistical management of ordering, set-up, and disassembly of food and catering, conference rooms, and other supporting equipment.
• Manage full schedules and calendar using Outlook.
• Interface with high-level associates, and develop verbal and written correspondence.
• Collaborate with other internal and external organizations, including senior leadership, on execution of action items.
• Create and maintain database and spreadsheet files.
• Prepare expense reports.

• Coordinate and reserve VPs' travel to Noblis sites

• File, archive, and retrieve documents.
• Research and utilize internet sources and resources proficiently.
• Apply desktop publishing skills in the creation of proposals, briefings and other materials.
• Accurately type and format presentations, reports, and other documents according to Noblis standards and guidelines.
• Review documents, proofread, and edit documents, and suggest revisions where appropriate, to improve overall quality of documents, reports, and correspondence.

• Bachelors degree (English or Communications preferred). 4 years of work experience may be substituted.
• Minimum of 5 years of experience providing administrative, operational, and/or logistical support.
• Ability to work a hybrid schedule, to include remote and our Reston, VA headquarters office.
• Experience as an Executive Assistant, including experience supporting C-Level executives.
• Demonstrated ability to coordinate complex logistics in support of meetings across multiple locations.
• A poised, polished and professional communication style. Candidate must have excellent oral and written communication skills.
• Excellent judgment and organizational skills are a must.
• Extensive writing, editing and communications background.
• Ability to work independently, cooperatively, and collaboratively with various levels of administrators and staff.
• Proven experience with project organization and event management.
• Must be a resourceful and flexible problem solver.
• Ability to work extended hours on occasion supporting special events. He or she will possess outstanding interpersonal and customer service skills.
• Proficiency in MS Windows 365 and MS Office--Word, PowerPoint, Excel, Outlook, and Teams.
• The ability to multi-task, contributing to multiple projects with strong attention to detail.

• Ideal candidate will be forward thinking, proactive, and demonstrate excellent critical thinking skills
• Ideal candidate may be able to work with the VPs in other Noblis DC area office locations on occasion as well.
• Experience in the use of Adobe Acrobat Professional and Microsoft SharePoint

Noblis and our wholly owned subsidiaries, Noblis ESI, and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us

Why work at a Noblis company?

Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards. Noblis maintains a drug-free workplace.

At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits page on our Careers site.

Salary at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, and clearance level, as well as contract-specific affordability and organizational requirements and applicable employment laws. The projected compensation range for this position is provided within the posting and are based on full time status. Part time staff receive a prorated salary based on regularly scheduled hours. The estimated minimum and maximum displayed represents the broadest range for this position (inclusive of high geographic and high clearance requirements), and is just one component of Noblis total compensation package for employees.

Noblis is an Equal Opportunity Employer. Employment decisions are made without regard to race (as well as because of or on the basis of traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, pregnancy, childbirth, lactation and related medical conditions, genetic factors, military/veteran status, or other characteristics protected by law.

Noblis is committed to the full inclusion of all qualified individuals. As part of this commitment, Noblis will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact employee-relations@noblis.org.