Job Title: Executive Assistant

Maine (US) - Remote 100%

JOB SUMMARY

Executive Assistant

JOB DESCRIPTION

The Executive Assistant will work in close partnership with the Sr. Executive and the sales and operations teams. This position requires strong organizational skills, an extremely proactive nature, resourcefulness, and creative problem-solving skills with a willingness to go the extra mile to solve any issue. The executive assistant will be an essential part of the team and have a hands-on role utilizing their knowledge of and experience with PowerPoint, Excel, and other tools to create presentations and effectively communicate data sets through engaging materials.In addition, the executive assistant will provide administrative support as necessary to the direct reports of the president.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned.

• Serve as the primary point of contact for all matters pertaining to the executive and manage a wide range of administrative and support tasks.
• Expertly manage complex calendar with great attention and detail. Plans, coordinates, and ensures the executive and their direct report leader(s) schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to execs time and office. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Exhibits strong interpersonal and organizational skills, great attention to detail as well as excellent listening, verbal and written communication skills.
• Build rapport to effectively bridge communication between assigned senior leader(s) and others within the organization and externally, operating with tact, able to maintain confidence as necessary.
• Complete critical aspects of deliverables with a hands-on approach providing content creation for presentations and correspondence utilizing Microsoft Office, delivering high quality outputs. May proofread and edit prepared content.
• Proficiently handle all reminders and provide task management support for the executive and their direct reports.
• Organize, manage, and submit expense reports in a timely manner utilizing Concur.
• Responsible for meeting logistics and coordination for virtual and on-site meetings including technology, presentation, preparation and distribution of meeting materials, preparation of meeting spaces, and coordination of catering services.
• Ensures total awareness of business unit initiatives and objectives, and effectively serves as backup coverage for other department and executive leadership team (ELT) administrative assistants.

SUPERVISORY RESPONSIBILITIES

• No

QUALIFICATIONS:

EDUCATION AND/OR EXPERIENCE

• Associates Degree preferred and/or equivalent years of administrative experience.
• Experience of 5 years as an executive assistant in a C-suite supporting Chief Financial Officer or Chief Operating Officer.
• Strong communication (both written and verbal), leadership and time management skills.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proficient with the use of computers and software programs (Windows, Microsoft Word, Excel PowerPoint, etc.).
• Critical thinking, interpersonal and problem-solving skills.

CERTIFICATES, LICENSES, REGISTRATIONS

• None

COMPETENCIES (SKILLS AND ABILITIES)

• Ability to juggle multiple projects, priorities and re-prioritize as necessary in order to align with current business objectives.
• High level of customer service aptitude.
• High level of motivation, self-starter, ability to quickly identify what needs to be accomplished.
• Excellent communication skills and problem solving abilities.
• Willingness to roll up your sleeves.
• Ability to interact with employees at all levels.
• Well organized and detail-oriented with good follow-up skills.
• Proficient in Word, Excel, Outlook, Gmail

PHYSICIAL DEMANDS/WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Pet friendly environment
• Extensive computer work
• Ability to lift up to 25 lbs.

Job Types: Contract, Temporary

Pay: $35.00 - $38.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• an executive assistant in a C-suite supporting: 5 years (Required)

Location:

• Augusta, ME (Required)

Work Location: Remote