Overview

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu.

Responsibilities

New York Institute of Technology seeks an Administrative Assistant to work in our College of Osteopathic Medicine (COM)- Student Administration office at our Long Island (Old Westbury) location. Reporting to the Associate Dean, this candidate will be responsible for the following:

* Act as the liaison between students and faculty to answer questions and solve problems.

* Answer calls and route appropriately.

* Greet department students, visitors, and guests.

* Assist Dean with development of written materials and reports.

* Schedule and coordinate department calendar, meetings, and committee meetings

* Take meeting notes, type minutes, and distribute as instructed.

* Prepare requisitions and submit documentation of receipt of orders & invoices to COM Finance.

* Reconcile P-Card monthly and assist Dean and other office peers with reconciling their P-Card, as needed.

* Assist with the 3-4 department budgets and monitor during fiscal year as well as provide budget updates to Dean and department directors.

* Assists with projects and administrative support for 3-4 departments.

* Make travel arrangements and type itinerary for department staff, as needed.

* Assist with student background checks.

* Maintain network data drives for division.

* Processes forms.

* Keep inventory and order supplies and promotional items, as needed.

* General administrative duties assigned.

Qualifications

High School diploma plus 2-3 years of administrative support experience required or

Associates degree plus 1-2 years of administrative support experience required.

BA preferred.

Excellent interpersonal skills, good computer skills, and solid administrative/organizational skills.

Ability to work independently.

Proficiency in Microsoft Office,

Computer literacy - e.g., the ability to organize virtual meetings -use of Zoom, etc., and quickly learn new systems/software packages.

Prior experience working with budgets, billing and budget maintenance is preferred.

Ability to be professional and maintain confidentiality.

Excellent organizational skills with attention to detail.

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Other Information

In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.

Minimum Salary

USD $38,000.00/Yr.

Maximum Salary

USD $45,000.00/Yr.