213 Special Events Manager Jobs in New York, NY
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New York Historical Society is Hiring a Special Events Manager Near New York, NY
- Cultivates relationships with new potential clients as well as strengthens relationships with existing clients to ensure steady, incoming inquiries;
- Prepares event proposals, and works with Special Events Assistant on contracts, and invoices for clients pre & post event;
- Hosts client and vendor site visits;
- Follows up with phone calls and e-mails related to event inquiries;
- Interacts with other New-York Historical departments to determine the availability of spaces, considering all museum activity as a priority while thinking creatively about how to accommodate rental events;
- Collaborates with the Special Events team members on marketing strategies for e-blasts, venue listing sites, advertising, social media campaigns, and marketing initiatives such as mailings, holiday gifts, client entertaining opportunities, and partnerships.
- Liaises with caterers on client proposals, tastings, and floor plans to ensure execution aligns with the client's expectations;
- Oversees all vendors, with regards to load-in/out, set-up in designated front and back-of-house areas, and adherence to all event guidelines;
- Drafts internal set-up memos to Museum colleagues in an effort to communicate event details and staffing requirements;
- Works with the Special Events Senior Manager and Special Events Assistant on Master Calendar holds and bookings to ensure spaces are booked for internal and external events;
- Oversees events (mornings, nights and some weekends are required);
- Participates in the production of internal Development events, such as Annual Fundraisers, Cultivation Dinners, and Exhibition Openings, supporting the Director of Special Events.
- Bachelor's degree or equivalent;
- A minimum of 5 years Event Operations, Production, Sales and Marketing experience; service industry, cultural organization or non-profit experience preferred;
- Computer skills including Microsoft Office Suite and Google Suite required;
- Floorplan software such as AllSeated, Photoshop, InDesign or Canva is a plus;
- Excellent judgment, to know when to ask for help, and come up with creative solutions when posing questions to resolve problems;
- Confidence to speak with clients and vendors with ease and authority;
- Ability to multi-task and problem solve;
- Ability to handle situations with grace and diplomacy; able to anticipate problems and present solutions quickly;
- Strong organizational and time management skills with exceptional attention to detail;
- Excellent communication skills, both written and oral; ability to influence and engage a wide range of constituents and build long-term relationships;
- Relevant experience at Museums, both on catering and museum side of hospitality a bonus;
- Strong commitment to diversity, equity, inclusion, belonging and antiracism;
- Commitment and enthusiasm for New-York Historical, its mission and its future.
- Paid time off, including vacation, sick and personal days, and holidays observed by the Museum;
- Medical, dental, vision and life insurance;
- Short and long-term disability coverage options;
- 403(b) retirement plan with eligibility for employer contributions following one year of full-time service;
- Flexible spending accounts for health-related expenses, dependent care, and parking and transit expenses;
- Employee Assistance Program for all employees and their families;
- 20% discount at the NYHistory Store, Cafe 77 and Clara restaurant, located within the Museum;
- Free admission to various museums and cultural institutions across the city.
COVID-19 VACCINATION POLICY
To ensure the overall health and safety of the New-York Historical Society community, all newly hired employees of the New-York Historical Society are required to be fully-vaccinated with an FDA or WHO approved vaccine against COVID-19 as a condition of employment, absent qualifying exemptions for medical, religious, or other reasons in accordance with all applicable laws.
Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.
The New-York Historical Society is an Equal Opportunity Employer.
Job Summary
Full Time
$113k-145k (estimate)
03/15/2024
03/31/2024
nuevayork-exhibition.org
NEW YORK, NY
25 - 50
1804
Private
RICHARD A SHEIN
<$5M
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The job skills required for Special Events Manager include Initiative, Commitment, Communication Skills, Microsoft Office, Time Management, etc. Having related job skills and expertise will give you an advantage when applying to be a Special Events Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Special Events Manager. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Special Events Manager positions, which can be used as a reference in future career path planning. As a Special Events Manager, it can be promoted into senior positions as a Meeting/Event Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Special Events Manager. You can explore the career advancement for a Special Events Manager below and select your interested title to get hiring information.
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