GENERAL SUMMARY

This is a full-time, highly responsible, confidential position supporting the Director of the Administrative Office of the Courts, subject to the sufficient and continued funding of the Judicial Branch by the Legislature. The Executive Assistant works closely with the Director in managing the Administrative Office of the Courts and oversees the efficient operation and organization of the Director’s Office. The Executive Assistant is responsible for managing communications with internal and external stakeholders. Employees in this position may be required to perform occasional local travel during the regular course of business and are subject to transfer or reassignment at the discretion of the Director of the Administrative Office of the Courts.

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform tasks other than those specifically presented in this description.

• Serves as Executive Assistant to the Director, partnering with the Director on day-to-day operations of the Administrative Office of the Courts, and coordinating the Director’s activities and workload.
• Responsible for regular highly professional contact with judicial and administrative employees within the Judicial Branch, and officials from the executive and legislative branches of government on behalf of the Director.
• Organizes, plans, and coordinates administrative tasks, and prioritizes competing demands for the Director, such as scheduling, processing paperwork, tracking deadlines, maintaining files, and booking travel. Alerts the Director to pressing matters and deadlines and assists with maximizing time productivity and handling competing requests in a positive manner.
• Working with the Director, oversees preparation of materials for the Administrative Council; budget; court facilities; and other projects and initiatives, as needed.
• Organizes and attends meetings and hearings as requested by the Director, and prepares notices and agendas, takes minutes, prepares reports of proceedings; and establishes and maintains related files.
• Compiles information, documents facts, prepares reports, and creates and maintains files for use by the Director’s Office. Creates documents related to administrative appeals and investigations.
• Prepares draft correspondence and other documents, including pleadings in administrative appeals, reports to the Legislature, and contracts.
• Oversees and maintains the New Hampshire Judicial Branch contract database.
• Oversees tracking training budget requests and approvals and NHJB asset management.
• Creates and organizes electronic and hard files for recordkeeping in the Director’s Office and purges administrative files as necessary and in accordance with the record retention policy.
• Works with the Director and/or designee(s) to manage committees and special projects, including, but not limited to, Facilities Needs Plan, requests for information, strategic planning, policy and procedure updates, Language Access, and Language Services Plan (LSP) initiatives, and NH First implementation.
• Assists with collective bargaining, personnel, and other employee relations matters, as requested by the Director.
• Prepares reports, provides briefings, and attends meetings and trainings as requested by the Director.
• Performs other duties, as assigned by the Director.

REQUIRED QUALIFICATIONS

Education and Experience

• Associate degree and/or paralegal certificate from an accredited college or university in administrative, legal or related field.
• Seven (7) years of related work experience.
• Any equivalent combination of training, education, and experience that provides the required knowledge, skills, and abilities. Highly experienced individuals without a degree are encouraged to apply.
• Hardworking and professional.
• Excellent time management skills, organized, and detail oriented.
• PREFERRED QUALIFICATIONS
• Prior experience supporting executive personnel and operations.
• Skilled with Adobe, Excel, and PowerPoint.
• OTHER JOB REQUIREMENTS
• Successful completion of a background check, including criminal records check and motor vehicle records check.

IF YOU ARE INTERESTED IN APPLYING FOR THE POSITION ABOVE

Step 1: · Print application from the HR Job Postings page on the Website

https://www.courts.nh.gov/sites/g/files/ehbemt471/files/documents/2021-04/nhjb-2099-dfps.pdf

(Applications are required. Resumes may be submitted to supplement the

Application, and should be sent in the same fashion as described in step 2.)

Step 2: · e-mail application to: applications@courts.state.nh.us

· or fax application to: (603) 513-5454

· or mail application to: Administrative Office of the Courts

Human Resources

One Granite Place, Suite N400

Concord, NH 03301

Job Type: Full-time

Pay: $58,773.00 - $86,385.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Concord, NH 03301: Relocate before starting work (Required)

Work Location: In person